Administrative Assistant 3

Administrative Assistant 3

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Administrative Assistant 3

Salary

$2,387.00 - $4,089.00 Monthly

Location

Monroe, LA

Job Type

Classified

Job Number

215704

Department

University of LA - Monroe

Opening Date

12/12/2025

Closing Date

1/9/2026 11:59 PM Central

• Description

• Benefits

• Questions

About this Job

This position is located in the School of Education on the main campus of ULM in Monroe, LA.

Our Mission:

The School of Education, harmony with the objectives of the University of Louisiana at Monroe, is dedicated to preparing learning facilitators, utilizing the ULM Interactive Learning model wherein core studies, professional studies, and specialty studies interact strategically with clinical and field experiences.

We are proud of our ability to ensure our pre-service and in-service teachers the best learning environment and knowledge they need to succeed in their career as educators. Please join us in one of the most fulfilling and beneficial careers in learning to become a teacher. Touch Lives…Teach

An ideal candidate should possess the following competencies:

Core Competencies:

• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

• Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.

• Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.

Minimum Qualifications

Two years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168020) .

Job Duties and Other Information

Job Duties:

• Serves as assistant to the Director of the School of Education, which includes managing office responsibilities including maintaining SOE documentation.

• Serves as liaison to other ULM Departments applicable to SOE needs.

• Oversee the use and maintenance of all department machines, equipment and supplies.

• Assist in creating and or updating all SOE course schedules.

• Order supplies and manage SOE budget as pertains to GA/office needs.

• Communicate and support students, faculty, adjunct faculty and staff.

• Prepare documents as needed. Prepare forms for students. Assist students with registration for all SOE programs.

• Be responsible for hiring lower-level personnel (Approximately 10 GA's and students workers as well as onboarding for PT faculty).

• Remain apprised of procedures for handling documents and forms that must be completed and changed through the dean's office as needed.

Position-Specific Details:

Appointment Type: Probational

University hours:Monday-Thursday; 7:30 a.m.-5:00 p.m.; Friday 7:30 a.m.-11:30 a.m.

Location: This position is located in the School of Education on the main campus of ULM in Monroe, LA.

How To Apply:

No Civil Service test scoreis required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

• Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy, contact:

jejones@ulm.edu

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

• New Year's Day

• Martin Luther King, Jr. Day,

• Mardi Gras,

• Good Friday,

• Memorial Day,

• Independence Day,

• Labor Day,

• Veteran's Day,

• Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system

• Teacher's Retirement System of Louisiana (www.trsl.org),

• Louisiana School Employees Retirement System (www.lsers.net), among others

01

DA: Rate your ability to demonstrate accountability based on our definition: The ability to accept ownership for your actions, behaviors, performance, and decisions.

• 1= I have no experience and/or am uncomfortable demonstrating accountability

• 2= I have limited experience or require assistance to demonstrate accountability

• 3= I can demonstrate accountability

• 4= I can demonstrate accountability and help others improve their ability to demonstrate accountability

02

DA: Explain your rating by providing specific and relevant examples in the box below.

03

TCr: Rate your ability to think critically based on our definition: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.

• 1= I have no experience and/or am uncomfortable thinking critically

• 2= I have limited experience or require assistance to think critically

• 3= I can think critically

• 4= I can think critically and help others improve their ability to think critically

04

TCr: Explain your rating by providing specific and relevant examples in the box below.

05

CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

• 1= I have no experience and/or am uncomfortable communicating effectively

• 2= I have limited experience or require assistance to communicate effectively

• 3= I can communicate effectively

• 4= I can communicate effectively and help others improve their communication

06

CE: Explain your rating by providing specific and relevant examples in the box below.

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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