Administrative Intern

Salary: $21.18 - $26.45 Hourly
Location : Ontario, CA
Job Type: Part-Time
Job Number: 093024 Planning Intern
Department: Planning
Opening Date: 10/09/2024
FLSA: Non-Exempt
Bargaining Unit: PT

The Position
Administrative Intern - Planning Department
REVISED 10/21/2024: Applications will be accepted on a continuous basis until a sufficient number of qualified applications have been received. Qualified applicants are encouraged to apply early as this recruitment may close at any time without notice. Completed applications will be reviewed and only qualified applicants whose qualifications best meet or exceed the requirements of the position and needs of the City, will be invited to participate further in the selection process.

Do you have a passion for serving the Community? Are you interested in gaining valuable experience in the field of Planning? If so, the City of Ontario has the perfect position for you The Planning Department is searching for a highly motivated individual to join our team as an Administrative Intern.

As an Administrative Intern for the Planning Department, your primary duties will be to assist in and complete a wide variety of administrative, technical, and research assignments related to the Planning Department. Furthermore, you will provided with learning opportunities to enhance technical knowledge and often challenged with a variety of moderate to complex projects to develop analytic skills related to the field of Planning. As with any internship experience, individuals who are resourceful with a desire and initiative to learn as much as possible from experienced employees will have the greatest benefit from their internship.
The Ideal Candidate
The ideal candidate will have the ability to:

• Represent the City in a professional manner.
• Excellent customer service skills
• Collect and analyze data.
• Take initiative and have the motivation to learn and help.
• Possess excellent verbal and written communication skills.
• Work efficiently both independently and in a team setting.
• Have a proactive mindset.
• Be detail-oriented with outstanding organizational skills
• Able to work in a fast-paced office environment

The successful candidate will embody the Department's mission and vision as well as the qualities of a "Five Tool Player" - Leader, Thinker, Communicator, Operator and Public Servant - and the principles of the City's Customer Service Philosophy - Empathy, Respect, and Problem Solving.
The Administrative Intern is a paid, part-time/temporary position scheduled to work no more than 29 hours per week and is not eligible to participate in the City's health insurance or retirement plans.

The Planning Department
The Planning Department plays a critical role in achieving the City Council's goals and objectives relative to land use, urban design, and the quality and sustainability of the built environment. While, the Planning Department is comprised of three divisions: Administration; Land Development (includes Entitlements, Landscape and Airport Planning); and Advanced Planning (includes Historic Preservation, Healthy Ontario and General Plan); it is the Planning Department team, as a whole, to focus on the development that enhances economic value, quality of life, and complete community. The ideal college majors include Planning, Geography, Architecture, Historic Preservation, Public Administration, Landscape Architecture or a closely related field.

For additional information, please review the Planning Department's
The Community Development Agency The Community Development Agency is charged with planning, developing, administering, and implementing the framework for sustained, comprehensive leadership in building the Ontario Community and improving the quality of life of the people of Ontario. The Agency serves the City's residents and businesses by assisting, regulating, developing, and preserving residential and commercial development within the City. The Agency currently encompasses Development Administration, Planning, Building, Community Improvement, Engineering, and Housing.
The City of Ontario

The City of Ontario is a dynamic leading community in the Inland Empire with a variety of full-time and part-time employment and volunteer opportunities. Ontario enjoys the reputation of being a progressive City which provides solid leadership to its citizens and to the business community. The City provides a full range of services to the community including, but not limited to: Police, Fire, Management Services, Community Life & Culture, Community Development, Economic Development, Public Works and the Ontario Municipal Utilities Company. The City's team is staffed with approximately 1,517 full-time equivalent diverse and talented employees who work to support a common goal of providing excellent service to the community.

The City's vision for the future is very exciting, and we foresee tremendous growth within the years to come. We welcome you to view the City of Ontario's 2025 State of the City video by clicking on the link below as well as the other links to learn more about the City:

State of the City

The Ontario Plan
Smart Ontario

Downtown Ontario
Examples of Essential Functions

The essential functions typically performed by the Administrative Intern assigned to the Planning Department include the following:

• Assists members of management, professional, and technical staff by performing basic administrative, and technical assignments.
  
• Review minor Development Plan, Conditional Use Permit, and Variance Entitlement Applications and minor construction plan check review.
  
• Performs research and preliminary administrative analysis.
  
• Reviews and summarizes publications and documents.
  
• Assists the public on the phone or at the public counter.
• Operates personal computers, printers, and other office equipment.

Qualification Guidelines

Education

Equivalent to completion of two years of college with major coursework in Planning, Geography, Architecture, Historic Preservation, Public Administration, Landscape Architecture or a closely related field.

Proof of successful completion of one or two years of college in the specified major course work listed above must be provided by way of attachment to your online application or as an email attachment sent to the Hiring Agency Representative at, or before, time of the reference check process.Acceptable forms of proof include Unofficial Transcripts, Official Transcripts, Photos and/or Photocopies of Institutional Degree/Certifications.

NOTE: Failure to provide the required documentation at, or before, time of the reference check process will result in disqualification.

Desirables

Current enrollment in upper division courses of a bachelor's degree program in Planning, Geography, Architecture, Historic Preservation, Public Administration, Landscape Architecture or a closely related field or a graduate with a bachelor's degree in the field above.

Experience working with the public. Previous work or internship experience with a local, county, or other government agency.

Experience researching, collecting, and/or presenting data in a professional setting. Licenses

Valid California Class C driver's license and an acceptable driving record at the time of appointment and throughout employment are required.
Supplemental Information
How to Apply
Apply online by clicking on the "Apply" link at the top of this announcement. If this is the first time applying for a position using governmentjobs.com, you will be prompted to create a new user account, otherwise, log in with your username and password. Your application and responses to any supplemental questions will be used to evaluate your qualifications for this position. It is suggested that your application include the following:

• List any relevant experience and education that demonstrates that you qualify for the position.

• List all periods of employment for at least the past 10 years, beginning with your most recent or present employer (including, if applicable, all employment with the City of Ontario).

• Separately list each position held, including different positions with the same employer.

A resume may be attached to your application but will not substitute for the proper completion of your application. Applications that are not properly completed may be rejected.

NOTE: Transcripts from colleges, universities or technical schools outside of the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. Failure to provide a transcript or credential evaluation report will result in your application being rejected and you will not be able to continue in the selection process for this position.
Application Process
Applicants are required to submit required certification(s) or other required documentation as outlined in the Qualifications Guideline section of this bulletin. Please use the attachment function found on the City's online application to attach copies of the requested certification(s) or other documentation. Failure to attach required documentation may result in the rejection of your application. Please contact the Human Resources/Risk Management Agency if you have any questions regarding the application process.
Your application is the primary tool used to evaluate your job qualifications. It is important that your application show all the relevant education and experience you possess. Failure to complete these sections may result in the rejection of your application.
Supplemental Questions
To complete your application for this position, you may be prompted to respond to supplemental questions. This information will be used as part of the application screening and selection process and is designed to help you present your qualifications for this position. This may include a selection step in which your application and supplemental questions are reviewed and scored by a panel of raters familiar with this position.
Incomplete responses, false statements, omission, or partial information may result in disqualification from the selection process. Your responses should be consistent with the information provided on your application.
Please provide succinct, concise, descriptive, and detailed information for each question. If you have no experience, write "no experience" for the appropriate question.
Email Notices

Email is the primary way that the Human Resources/Risk Management or Hiring Department will communicate with you. Please check your email account (including the SPAM folder) on a regular basis for any emails related to the application or selection process. Emails from the City of Ontario will come from "@ontarioca.gov" or "governmentjobs.com." If you change your email address after submitting your application please visit governmentjobs.com and update your profile.

Frequently Asked Questions

If you have any additional questions regarding the application process, please refer to our page.
The City of Ontario values the health and wellness of our employees and their families. We understand benefits are an important part of your total compensation and we take pride in offering a comprehensive benefit package. Please check out our excellent benefit packages here

Employees in this classification are under the Part-Time Compensation and Benefits Profile. For a list of benefits for part-time employees please click here:
01

INSTRUCTIONS: The information on your application and the following supplemental questionnaire will be used in the evaluation of your qualifications. Detailed responses should be provided in order to ensure that your qualifications are properly considered. If the item does not apply, please enter N/A. By continuing you are certifying that all information provided in the supplemental questionnaire is true to the best of your knowledge.

• I understand the above statement.

02

All appointments to this position are required to provide proof of completion of the listed education requirements. Acceptable forms of proof include Unofficial Transcripts, Official Transcripts, Photos and/or Photocopies of Institutional Degrees/Certifications. This must be provided by way of attachment to your online application or as an email attachment sent to the Hiring Agency Representative conducting the reference check. Failure to provide the required documentation at, or before, time of the reference check process will result in disqualification If you require clarification on this requirement, please call the City of Ontario Recruitment Team at (909) 395-2035.Please indicate that you have read the statement above by selecting "Yes."

• Yes
• No

03

Which of the following best describes your highest related level of education

• High School Diploma
• Some College Coursework, No Degree
• Associate's Degree
• Associate's Degree and Additional Coursework
• Bachelor's Degree
• Bachelor's Degree and Additional Coursework
• Master's Degree
• Master's Degree and Additional Coursework
• None of the Above

04

Are you currently enrolled in upper division courses of a bachelor's degree program or recently graduated from a bachelor's degree program in Planning, Geography, Architecture, Historic Preservation, Public Administration, Landscape Architecture or a closely related field. If yes, please specify the bachelor's degree program.
05

Describe any experience working with the public and/or previous work or internship experience with a local, county, or other government agency. If none, type N/A.
06

Describe any experience researching, collecting, and/or presenting data in a professional setting. If none, type N/A.
07

Please explain why you are interested in this internship opportunity with the City of Ontario's Planning Department and what you hope to gain from this internship.
Required Question

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