Executive Assistant

2 weeks ago

Ontario, CA, United States California Staffing Corporation Full time
Executive Assistant

Are you a highly organized professional with a talent for supporting senior leaders and driving efficiency in dynamic environments? Our team is seeking a skilled Executive Assistant to play a pivotal role in facilitating executive communications, managing critical projects, and orchestrating day-to-day operations. Key Responsibilities:

  • Procure and orchestrate written communications, ensuring clarity and professionalism.
  • Compile data-intensive reports and craft compelling presentations and briefings, primarily using Microsoft Office Suite (or equivalent software).
  • Screen phone calls and manage complex calendar schedules for executives.
  • Handle expense reports and coordinate travel arrangements (domestic and international).
  • Organize meetings and events, both internal and external.
  • Manage vendor relationships and oversee logistics for key projects.
  • Provide reliable administrative support to executives and staff.
  • Potentially train and oversee the performance of other support staff members to maintain high standards of service.

Requirements Qualifications:

  • Bachelor's degree strongly preferred.
  • Proven experience as an executive assistant or in a similar administrative role.
  • Advanced proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or comparable software.
  • Exceptional written and verbal communication skills.
  • Strong analytical abilities and attention to detail in compiling reports and presentations.
  • Demonstrated ability to handle confidential information with discretion.
  • Capacity to manage multiple priorities in a fast-paced environment.
  • Experience coordinating travel, meetings, and vendor relationships.
  • Leadership skills, including the ability to train and guide support staff.

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