Administrative Assistant II

2 days ago

Wildwood, FL, United States Kids Central Full time

Do you enjoy helping others? Would you like a career that provides you with an opportunity to help families and to make a difference in the lives of children? Join us in creating a brighter future for children and their families.

At Kids Central, we believe every child deserves to grow up in a safe and loving home that provides a path to a bright future. However, sometimes children and their families need additional support to ensure their safety and well-being. That is where we step in.

JOB SUMMARY:

The Administrative Assistant II is responsible for providing administrative and general clerical support to the Initial and Re-Licensing units.

ESSENTIAL FUNCTIONS:

  • Provides general clerical support, which includes answering and screening telephone calls, notarizing, scanning, sending, emailing, and making copies of licensing and re-licensing packets; opening, date stamping, and routing incoming mail; checking incoming faxes and forwarding to respective recipients; preparing meeting minutes; scheduling meetings.
  • Preparing ongoing correspondence/handouts/flyers for training, meetings, and special events for foster parents
  • Assists in the coordination of venues for in-service, pre-service, and special foster parent events to include securing facilities, preparing training binders for P.R.I.D.E. trainings, and creating and maintaining the tracking spreadsheets.
  • Requests and obtains documentation for licensing and re-licensing files, such as, law enforcement (FDLE), health inspections, references, etc., then delivering and filing said requests.
  • Update computerized files Florida Safe Family Network (FSFN) data bases.
  • Other duties as assigned.
QUALIFICATIONS:
  • Education/Experience
High School diploma or General Education Degree (GED) with 6 months to one-year experience required. Associate degree and one-year experience in the human services field preferred.
  • Licensure/Certifications
Current Background Clearance Screening Letter

Valid Florida driver's license

KNOWLEDGE, SKILLS & ABILITIES
  • Ability to meet Organizational Required Competency standards.
  • Excellent computer skills (Microsoft Office Suite)
  • Knowledge of basic office equipment
  • Excellent interpersonal and communication skills (verbal and written)
  • Ability to multitask
  • Ability to occasionally work a flexible schedule, including evenings or weekends.

Work Environment/ Physical Demands

This job regularly operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand as necessary. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand, walk; use hands to finger, handle or feel; and reach with hands and arms. The employee must frequently lift and/or move objects up to 5 pounds and occasionally lift and/or move objects up to 10 pounds.

ORGANIZATIONAL PROFILE

Our mission is, "Protecting Children, Supporting Families, and Engaging Communities". Kids Central, Inc. is the lead Community-Based Care agency for child welfare in Circuit 5, which encompasses Marion, Lake, Hernando, Sumter, and Citrus Counties. We maintain a system of care for children and families that have experienced or are at-risk of experiencing child abuse or neglect. Kids Central, Inc. does not discriminate on the basis of race, color, national origin, ethnic origin, sex, sexual orientation, age, religion, creed, disability, or veteran status as those terms are defined under applicable law. Kids Central is a Drug-Free Workplace, Equal Employment Opportunity, and E-Verify Employer.

COMPENSATION & BENEFITS

Kids Central, Inc. provides a comprehensive compensation package including medical, dental, vision, life insurance, 401(k) with company match, and a generous paid time off allotment.

Employer is an Equal Opportunity Employer M/F/D/V

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