ADMINISTRATIVE ASSISTANT
1 day ago
Charlotte Pipe and Foundry, located in Wildwood, FL, is looking for a full-time (40 hours per week) Administrative Assistant with a proven record of accomplishment to join our team. Charlotte Pipe and Foundry is a leading manufacturer of pipe and fittings. We offer a safe and productive work environment. We pay competitively based on performance and provide excellent benefits.
Qualifications:
- High School Diploma or GED required
- 2+ years of experience performing administrative tasks preferred
- Experience in an office setting as an Administrator or Office Manager with payroll experience
- Strong Microsoft word skills
- SAP knowledge and experience
- Great communication skills
Essential duties and responsibilities include the following. Other duties may be assigned:
- Assist Plant Manager and Supervisors.
- Perform cycle counts on various supplies stored in the plant.
- Work closely with members of the Divisional HR staff to assist and coordinate employee relations activities, employment processes and special projects as required.
- Conducts New Hire Orientation.
- Maintains Personnel Files/Records.
- Arranges Drug Testing (pre-employment, random, post-accident, probable cause).
- Completes and verifies all I-9 Documentation, E-Verify, and new hire reporting.
- Processes and balances production payroll on a weekly basis.
- Schedules Meetings/Assists with Planning Special Events.
- Responsible for working with bills of lading.
- Creates Purchase Orders, goods receipts, files packing slips.
- Scans and attach Certificate of Analysis for Raw Materials.
- Completes Daily Railcar/Silo Report.
- Goods Receipt/Invoice Receipt Clearing Process.
- Reconcile Petty Cash and create check request
- Reconcile the Bank of America Visa statement(s)
- Schedule and monitor carriers for pickups.
- Prepare bills of lading and process outbound LTL shipments.
- Provide root cause analysis of inventory discrepancies, shortages, and overages in the warehouse while utilizing the Warehouse Management System and SAP.
- Coordinate approvals with Plant Manager for non-PO related invoices (utilities, gas, etc).
- Completes and submits check requests for charitable contributions.
- Assists with raw material and packaging physical inventory once a month.
- Ensure all PO receipts have been entered before inventory begins.
- Ensure all railcars have been properly received or moved to plant stock before inventory begins.
- Collect count data and forward to accounting.
- Assist in recounts and analysis of inventory variances.
We Offer:
- Tuition Reimbursement up to $3,000 per year
- Health and Fitness Club Membership Reimbursement
- Wellness Programs
- Paid Time-Off
- Employee Recognition Programs
- National Guard and Reserve Pay
- Successful Team Approach
- Opportunities for Career Advancement
Benefits Include:
- Medical and dental coverage participation on the first day of the month after completing one full month of employment with the Company
- Flexible Spending Accounts
- Company paid life insurance
- 401(k) with company match of 50 cents for every dollar contributed up to 6% of annual pay plus non-elective contribution of 3% of compensation
- Employee Assistance Program
- We also offer a group of supplemental benefit plans including voluntary life, whole life, accidental death and dismemberment, long-term disability, and cancer insurance
We Are an Equal Opportunity Employer and a Drug Free Workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.
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