Administrative Assistant

6 days ago

Hattiesburg, MS, United States PrideStaff Full time
Job Title: Administrative Assistant

? Job Summary

The Administrative Assistant provides essential support to ensure the efficient operation of the office, department, or company leadership. This position involves a wide range of duties including organizational, clerical, and administrative tasks. The ideal candidate is proactive, highly organized, detail-oriented, and capable of managing multiple projects simultaneously with minimal supervision.

? Key Responsibilities
  • Office Management:
  • Maintain and organize physical and electronic files and records.
  • Manage office supplies inventory; place orders and ensure stock levels are maintained.
  • Coordinate and schedule maintenance or repairs for office equipment (e.g., copiers, printers).
  • Sort and distribute incoming/outgoing mail, packages, and deliveries.
Communication & Scheduling:
Answer and direct phone calls, taking messages as necessary.
Manage and maintain calendars, schedule appointments, and coordinate internal and external meetings.
Draft, proofread, and prepare professional correspondence, reports, presentations, and documents.
Act as a point of contact for internal staff, clients, and external vendors.
Meeting & Travel Coordination:
Prepare meeting materials, agendas, and minutes; ensure all necessary resources are available.
Coordinate and book domestic and international travel arrangements (flights, hotels, ground transportation).
Prepare and process expense reports for executives or staff.
Financial & Data Support (as needed):
Assist with basic bookkeeping tasks, such as processing invoices, tracking expenses, or preparing billing.
Manage and update databases or contact lists.
General Support:
Assist in planning and executing company events, meetings, or employee functions.
Provide general administrative and clerical support to other departments as needed.

? Required Qualifications
  • Education: High school diploma or equivalent; Associate's or Bachelor's degree preferred.
  • Experience: [1-3] years of proven experience as an Administrative Assistant, Secretary, or in a similar administrative role.
  • Technical Skills:
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
  • Experience with standard office equipment (e.g., multi-line phone systems, copiers, scanners).
  • Familiarity with scheduling software (e.g., Google Calendar, Microsoft Exchange).
Soft Skills:
Excellent written and verbal communication skills.
Strong organizational and time management abilities.
High level of discretion and professionalism when handling confidential information.
Ability to work independently, prioritize tasks effectively, and meet deadlines.

  • Administrative Assistant II

    2 weeks ago

    Hattiesburg, MS, United States Cooperative Energy Full time

    Administrative Assistant (Legal)- Cooperative Energy, Hattiesburg, MS At Cooperative Energy, we're more than Mississippi's only not-for-profit wholesale electric power provider - we're a team of committed to lighting the way for 456,000 homes and businesses across our state. Together with our 11 local Member cooperatives, we generate and transmit reliable,...

  • Administrative Assistant II

    2 weeks ago

    Hattiesburg, MS, United States Cooperative Energy Full time

    Administrative Assistant (Legal)- Cooperative Energy, Hattiesburg, MS At Cooperative Energy, we're more than Mississippi's only not-for-profit wholesale electric power provider - we're a team of committed to lighting the way for 456,000 homes and businesses across our state. Together with our 11 local Member cooperatives, we generate and transmit reliable,...

  • Administrative Assistant II

    1 week ago

    Hattiesburg, MS, United States Cooperative Energy Full time

    Administrative Assistant (Legal)- Cooperative Energy, Hattiesburg, MS At Cooperative Energy, we're more than Mississippi's only not-for-profit wholesale electric power provider - we're a team of committed to lighting the way for 456,000 homes and businesses across our state. Together with our 11 local Member cooperatives, we generate and transmit reliable,...

  • Senior Software Application Administrator

    1 week ago

    Hattiesburg, MS, United States MAXIMUS Full time

    Description & Requirements Maximus is seeking a Senior Application Software Administrator to design, deploy, and support middleware technologies-primarily JBoss EAP, Apache HTTP Server, and Apache Tomcat-in Windows environments. This role ensures strong performance, scalability, security, and reliability across our application ecosystem. This is a remote...

  • Lead Subcontracts Administrator

    4 days ago

    Hattiesburg, MS, United States MAXIMUS Full time

    Description & Requirements The Lead Subcontracts Administrator (Federal) serves as a senior contracts professional responsible for guiding complex subcontract activities across proposal, operational, and compliance functions. This role requires a seasoned subcontracts professional with strong cross-functional experience-including project management,...

  • Lead Subcontracts Administrator

    2 days ago

    Hattiesburg, MS, United States MAXIMUS Full time

    Description & Requirements The Lead Subcontracts Administrator (Federal) serves as a senior contracts professional responsible for guiding complex subcontract activities across proposal, operational, and compliance functions. This role requires a seasoned subcontracts professional with strong cross-functional experience-including project management,...

  • Office Assistant

    3 days ago

    Hattiesburg, MS, United States City of Hattiesburg, MS Full time

    Position: Office Assistant (Part-Time) Department: Parks & Recreation Division: Grounds Maintenance Rate of Pay: $10.00/hour Work Hours: Up to 20 per week Nature of Work: This position is ideal for a student or entry-level professional eager to learn about event management, office administration, and community recreation operations. The Office Assistant will...

  • Office Assistant

    2 days ago

    Hattiesburg, MS, United States City of Hattiesburg, MS Full time

    Position: Office Assistant (Part-Time) Department: Parks & Recreation Division: Grounds Maintenance Rate of Pay: $10.00/hour Work Hours: Up to 20 per week Nature of Work: This position is ideal for a student or entry-level professional eager to learn about event management, office administration, and community recreation operations. The Office Assistant will...

  • Manager - Government Services (Program Administration)

    2 days ago

    Hattiesburg, MS, United States EisnerAmper Full time

    Job Description At EisnerAmper, we look for individuals who welcome new ideas, encourage innovation, and are eager to make an impact. Whether you're starting out in your career or taking your next step as a seasoned professional, the EisnerAmper experience is one-of-a-kind. You can design a career you'll love from top to bottom - we give you the tools you...

  • Military Analyst/RFMSS Functional Administrator

    5 days ago

    Hattiesburg, MS, United States Katmai Government Services Full time

    Job Title Military Analyst/RFMSS Functional Administrator (FA) Location CAMP SHELBY, MS 39407 US (Primary) Job Type Full-time Job Description SUMMARY Provide Functional Administrator (FA) support for the Range Facility Management Support System (RFMSS), and Range Planning and Geographic Information System (GIS), analytical and technical support for the...