Accounts Payable Specialist

5 days ago

Buffalo, NY, United States Child & Family Service Full time
Position Summary:

The Accounts Payable Specialist is responsible for timely entering and processing of accounts payable inclusive of vendor maintenance following agency established accounts payable procedures.

Major Responsibilities/Activities:
  • Enter vendor, client, volunteer and employee invoices and/or check requests.
  • Maintain agency requisition software, to include adding new users, removing termed employees and answering Microix Help Desk tickets.
  • Process CFS and SGF checks weekly or as needed.
  • Communicate with vendors, clients, volunteers and programs regarding inquiries.
  • Prepare Agency's 1099 and other related filings.
  • Assist in preparing general ledger entries and reconcile assigned general ledger accounts.
  • Maintain daily cash inventory in regards to payables.
  • Maintain master records of agency store credit cards.
  • Organize information for and assist in agency's annual independent audit.
  • Assist other Business and Finance department members when necessary.
  • Participates and contributes to program Quality Improvement process.
  • Utilize agency phone and email systems following standard customer services protocol. This includes: answering the telephone in a timely and professional manner, directing calls appropriately and returning phone and email requests promptly.
  • Demonstrate excellent phone etiquette and customer service skills. Also demonstrate knowledge of agency programs and services.
  • Maintain positive working relationships with program staff and others within the agency. Demonstrate strong interpersonal skills during interactions with internal and external customers.
  • Complies with all agency policies and procedures.
  • Models and practices sensitivity, fair treatment and acceptance of diversity in all interpersonal interactions.
  • Other duties as assigned by management.
Minimum Requirements:
  • High School Diploma or GED; Associates Degree in Accounting preferred.
  • Previous Accounts Payable experience
  • Excel spreadsheet experience
  • Valid NYS Driver's License
Essential Physical Requirements:
  • Must be able to remain stationary (at the work station) for the majority (95%) of his/her work shift.
  • Constantly operate a phone system, computer and other office machinery, such as a fax machine, copy machine, calculator, postage machine, etc.
  • Frequently communicate accurate information with coworkers, clients and children who will use the agency's services.
  • Must be able to access multi-level buildings.
Competitive Pay Range of $45,000- $50,000 annually based on experience

CFS offers full-time employees the below benefits to support our employees and their families and help to create a healthy work environment.
  • Paid Time Off (PTO)
    -20 PTO Days (25 Days After Five Years of Employment)
    -14 Paid Holidays (includes 2 flex holidays)
    - Bereavement: Four Paid Days
    - Paid Jury Duty
  • Employer Paid Life Insurance
  • Medical, Two Plan Options
  • Dental, Two Plan Options
  • Vision Insurance
  • Wellness Program and Incentives
  • Health Savings Account (HSA) and Quarterly Employer-Contributions
  • Healthcare Flexible Spending Account (FSA)
  • Dependent Care FSA Retirement
  • Employee Referral Bonus
  • Qualifying Employer for Public Service Student Loan Forgiveness Program (PSLF)
  • 403(b) Right Away and Employer-Contributions After Two Years

Child & Family Services is an Equal Opportunity Employer: Child & Family Services provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, veteran or familial status, or genetics. In addition to federal law requirements, Child & Family Services complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer leaves of absence, compensation, and training.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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