Receptionist/Admin Assistant

2 weeks ago

Norwalk, CA, United States Meruelo Group Full time

At Doty Bros., we don't just build infrastructure - we build communities, careers, and lasting impact. As one of California's leading underground utility construction companies, we've been powering progress for over 50 years. Whether it's laying the foundation for clean water, reliable electricity, or cutting-edge communications, we tackle every project with precision, pride, and a whole lot of passion.

Doty Bros. Construction Company, a proud member of the Meruelo Enterprises family, has been a leader in utility and infrastructure construction across Southern California since 1935. As a certified Minority Business Enterprise (MBE), we specialize in underground distribution systems, traffic signal installation, fire protection, sanitation systems, and street lighting. With a reputation built on safety, integrity, and quality, our team is committed to delivering results on time, every time. Licensed in California and Arizona, we bring decades of experience and innovation to every project.

About the Role:

As the receptionist/Admin Assistance, you will provide telephone and administrative assistance to the front office and ensure the accuracy and efficiency of completion of task. A qualified candidate must be result and detail-oriented, take ownership of his /her work, take initiative, be able to multitask, and prioritize workload. The candidate must be a hands-on professional with the ability to interact well with team members and others in a positive manner.

Key Responsibilities:

² Greet and assist visitors in a professional manner.

² Manage variety of documents, many highly confidential.

² Answer phones - screen/handle routine and/or non-critical items.

² Maintain department calendar, meetings, etc.

² Photocopy documents, as required.

² Process incoming and outgoing mail, open, stamp, and sort for priorities. Distribute and / or handle items not requiring executive's attention.

² Coordinate and process general administrative work for required signatures.

² Maintain office supplies, kitchen supplies, and refreshments etc.

² Restock all company require forms.

² Download and felicitate the distribution and collection of invoices to the AP department.

² Assist with the collection and distribution of employee's adjustment forms and timecards weekly.

² Provide admin assistance as required to the A/R and PO

² In addition to the performance of essential functions, this position may be required to perform a combination of functions to be determined based on the particular needs of the department and management.

Qualifications:

² Required high school Diploma and / or GED equivalent.

² Minimum 2 years administrative experience with research responsibilities, which would provide the applicant with desired skills, knowledge and ability required to perform the job.

² Ability to be friendly and courteous and must possess good communication.

² Excellent in time management, strong attention to detail, and organizational skills,

² High degree of accuracy and attention to detail.

² Must be knowledgeable in Microsoft office applications, such as outlook, word, and excel.

² Ability to learn company policy and procedures.

² Ability to interpret and follow through on a variety of instructions furnished in written and oral,

² Requires the ability to sit for prolonged periods and the ability to operate related equipment such as computer, landline phone, copier, and fax machine, etc.

² Working conditions consist of a temperature-controlled office; noise level in work environment is usually moderate.

DOTY BROS CONSTRUCTION offers a very competitive pay and benefits package including medical, dental, vision, and 401k.

The above statements are intended to describe the general nature of the work performed by employees assigned to this position. This description assists in ADA compliance, and is not intended for any other purpose such as compensation. All employees must comply with company policies and applicable laws. Management retains the right to assign additional duties periodically and the discretion to add or change the duties of this position at any time.

DOTY BROS CONSTRUCTION is an Equal Opportunity Employer.

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