Maintenance Office Assistant
2 weeks ago
Overview:
Job Status/Type: Full-time, year-round
Position Level: Entry toMid-Level
Shift/Schedule Requirements: Ability to work various shifts and days including nights, weekends and holiday periods to meet business needs.
The Maintenance Office Assistant will perform receptionist duties including greeting and receiving visitors and directing them to the proper individual and/or department, and answer, screen and transfer/dispatch calls to the appropriate personnel. This position will operate two way base radio for communication to maintenance trades and supervision, provide clerical support including but not limited to: execution of documents in DocuSign, scanning, filing, date entry, creating spreadsheets, sorting and distributing mail, and monitor and maintain all associates' timekeeping, attendance tracking and entry of schedules. Additional duties include entering purchase order requests in the JD Edwards accounting system and processing packing lists and invoices as well as the distribution of open invoices.
Responsibilities:- Maintain, research, distribute and track all open invoices sent through the OnBase system.
- Process receipts and invoices in JD Edwards, Smartsheet and OnBase on a daily basis.
- Provide trouble shooting assistance with receiving issues regarding invoices not clearing in OnBase.
- Create and distribute monthly spreadsheet of Open Purchase orders to Leaders.
- Timekeeping: Review and correct all departmental labor time-clock entries in Kronos on a daily basis. Obtain all required documentations of approval for any time edit corrections.
- Update and maintain all maintenance division schedules. Maintain and track associates' attendance via hard cards, spreadsheet and Kronos. Work with Manager on any discrepancies. Greet and receive all visitors and direct them to the proper individual and/or department.
- Answer, screen and dispatch calls to the appropriate personnel while maintaining the daily call logs/work lists for all trades.
- Provide clerical support including but not limited to: execution of documents in DocuSign, scanning, filing, typing divisional correspondence, creating spreadsheets, sorting and distributing mail and coordinating events.
- Assist with organization and distribution of employee incentives.
- Labor Distribution: Data entry of all work records on a daily basis.
Benefits:
- 3 weeks paid vacation (6 sick days, 8 paid holidays)
- Several medical coverage options to fit your needs best
- 401K match
- FREE entry to ALL our parks and water parks
Perks:
- Complimentary tickets for friends and family
- Discounts on food and park merchandise
- Full-time and part-time employee events and gatherings
Qualifications:
- High school graduate or GED.
- Knowledge of office practices, computer literacy, data entry skills; proficient in keyboarding 50-55 wpm.
- Smartsheet, Microsoft Office and Windows based operating systems.
- Organization, multi-tasking and communication skills.
- Experience with JD Edwards, Kronos, OnBase, Smartsheet and Docusign
- Ability to work nights, weekends and holiday periods to meet business needs.
- Ability to pass a mandatory (or random) drug test, per Company policy, unless prohibited by state or provincial law.
- Ability to pass a background check, if 18 years of age or older, which may include, but is not limited to, credit, criminal, DMV, previous employment, education and personal references, per Company policy, unless prohibited by federal, state, or provincial law.
-
Norwalk, CA, United States InterSolutions Full timeJob Description Job Position: Maintenance Location: Norwalk, CA 90650 Pay Rate: $23 - $25/hr Shift: Description: Join Our Team as an Apartment Maintenance Technician! Looking for your next opportunity? InterSolutions has multiple openings for skilled Apartment Maintenance Technicians! If you re a motivated and reliable worker seeking full-time or part-time...
-
Norwalk, CA, United States InterSolutions Full timeJob Description Job Position: Maintenance Location: Norwalk, CA 90650 Pay Rate: $23 - $25/hr Shift: Description: Join Our Team as an Apartment Maintenance Technician! Looking for your next opportunity? InterSolutions has multiple openings for skilled Apartment Maintenance Technicians! If you re a motivated and reliable worker seeking full-time or part-time...
-
Norwalk, CA, United States InterSolutions Full timeJob Description Job Position: Maintenance Location: Norwalk, CA 90650 Pay Rate: $23 - $25/hr Shift: Description: Join Our Team as an Apartment Maintenance Technician! Looking for your next opportunity? InterSolutions has multiple openings for skilled Apartment Maintenance Technicians! If you re a motivated and reliable worker seeking full-time or part-time...
-
Office Mgr or SR Admin
2 weeks ago
Norwalk, CA, United States Ultimate LLC Full timeJob Description Overview We are seeking a skilled Office Manager / Senior Administrative Assistant experienced in construction administration to support our RTE 105 civil/government project. This role will work directly alongside the current Project Office Manager, who is going on medical leave in approximately 4-6 weeks. This provides a valuable 2-3-week...
-
Office Mgr or SR Admin
2 weeks ago
Norwalk, CA, United States Ultimate LLC Full timeJob Description Overview We are seeking a skilled Office Manager / Senior Administrative Assistant experienced in construction administration to support our RTE 105 civil/government project. This role will work directly alongside the current Project Office Manager, who is going on medical leave in approximately 4-6 weeks. This provides a valuable 2-3-week...
-
Office Mgr or SR Admin
1 week ago
Norwalk, CA, United States Ultimate LLC Full timeJob Description Overview We are seeking a skilled Office Manager / Senior Administrative Assistant experienced in construction administration to support our RTE 105 civil/government project. This role will work directly alongside the current Project Office Manager, who is going on medical leave in approximately 4-6 weeks. This provides a valuable 2-3-week...
-
Office Mgr or SR Admin
1 week ago
Norwalk, CA, United States Ultimate Staffing Full timeOverviewWe are seeking a skilled Office Manager / Senior Administrative Assistant experienced in construction administration to support our RTE 105 civil/government project. This role will work directly alongside the current Project Office Manager, who is going on medical leave in approximately 4-6 weeks. This provides a valuable 2-3-week hands-on training...
-
Office Mgr or SR Admin
1 week ago
Norwalk, CA, United States Ultimate Staffing Full timeOverviewWe are seeking a skilled Office Manager / Senior Administrative Assistant experienced in construction administration to support our RTE 105 civil/government project. This role will work directly alongside the current Project Office Manager, who is going on medical leave in approximately 4-6 weeks. This provides a valuable 2-3-week hands-on training...
-
Receptionist/Admin Assistant
2 weeks ago
Norwalk, CA, United States Meruelo Group Full timeAt Doty Bros., we don't just build infrastructure - we build communities, careers, and lasting impact. As one of California's leading underground utility construction companies, we've been powering progress for over 50 years. Whether it's laying the foundation for clean water, reliable electricity, or cutting-edge communications, we tackle every project with...
-
Receptionist/Admin Assistant
2 weeks ago
Norwalk, CA, United States Meruelo Group Full timeAt Doty Bros., we don't just build infrastructure - we build communities, careers, and lasting impact. As one of California's leading underground utility construction companies, we've been powering progress for over 50 years. Whether it's laying the foundation for clean water, reliable electricity, or cutting-edge communications, we tackle every project with...
