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Administrative Associate
2 weeks ago
Palo Alto, CA
Order: 1708845
Order Type : Temp
Job Title: Administrative Associate
Location: Palo Alto, CA
Pay: Up to $43
About the job:
The Administrative Associate provides high-level administrative and operational support to ensure the efficient coordination of events, communications, and financial processes. This role supports departmental goals by managing logistics, preparing materials, and handling complex administrative tasks with accuracy and professionalism.
We're looking for someone who:
• Has a high school diploma or equivalent and 6 years of administrative experience (or equivalent
combination of education and experience)
• Demonstrates advanced computer skills and proficiency with office software and email applications
• Communicates effectively, both verbally and in writing
• Excels in organization, attention to detail, and project completion
• Provides exceptional customer service and builds strong working relationships
• Can prioritize and manage multiple tasks in a fast-paced environment
• Takes initiative, exercises sound judgment, and maintains accountability for assigned work
What you'll do:
• Plan and manage logistics for conferences, seminars, and events, including vendor coordination and
budget oversight
• Draft and edit correspondence, presentations, reports, and other materials
• Create and maintain accurate content across reports, brochures, and online platforms
• Oversee and process complex financial transactions and reconcile budget statements
• Research and resolve financial discrepancies and assist with vendor or capital requests
• Lead and support administrative functions within assigned programs or departments
• Ensure projects and operations run efficiently and align with organizational objectives
Why you'll love working here:
• Weekly pay
• Paid sick leave
• Health, vision, dental, pet insurance, and more
