Administrative Associate

7 days ago

Palo Alto, CA, United States The Planet Group Full time
Job Description

Job Title: Administrative Associate
Location: Stanford, CA 94305
Contract length: 6 months
Schedule: Monday-Friday, 8:00 AM - 5:00 PM (40 hours/week)
Pay: $30-35.42/hr

Administrative Associate Qualifications:
  • High School Diploma or GED required; Bachelor's degree strongly preferred
  • 3+ years of administrative experience or equivalent combination of education and experience
  • Strong attention to detail and interpersonal skills
  • Basic + Education background check required
Preferred:
  • Demonstrated ability to provide support for calendaring and scheduling meetings, taking care of financial transactions, and booking travel. Oracle Financials experience desired.
Administrative Associate Description:
This role blends general administrative duties such as calendaring, scheduling meetings, faculty searches and processing expense reports, along with residency and fellowship-related tasks, including managing annual resident and fellowship interviews, preparing reports, collecting and organizing data, and coordinating administrative needs.
  • Provide administrative support to multiple faculty members and laboratories in the Department of Structural Biology
  • Act on behalf of supervisor/manager to set priorities and resolve administrative issues
  • Organize and manage complex events, conferences, and seminars
  • Compose and draft correspondence, reports, and presentation materials; maintain departmental documents and web content
  • Plan and manage calendars, coordinate travel, and ensure compliance with university policies
  • Process and reconcile financial transactions; prepare budget statements and resolve discrepancies
  • Coordinate office maintenance and small-scale projects


The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it's from an official Planet domain (@theplanetgroup.com or @launchcg.com) - and not a domain with an alternative extension like .net, .org or .jobs.

The Planet Group and our companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.

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