Office Administrator

2 days ago

Nashville, TN, United States Panna Knows LLC Full time
Who Our Client Is:

Our client is a mission-driven healthcare organization focused on advancing innovation, improving patient outcomes, and strengthening communities. They believe that diversity fuels creativity, collaboration, and success. By fostering an inclusive workplace where every voice is valued, respected, and empowered, they create an environment where people can thrive both personally and professionally.

What Our Client Needs:

Our client is seeking an Office Administrator to support the Executive Team and ensure smooth day-to-day operations in their Nashville, TN office. This role is vital to maintaining office efficiency, streamlining processes, managing communications, and coordinating business and customer-facing activities. The ideal candidate will bring strong organizational skills, attention to detail, and professionalism in handling confidential information while thriving in a dynamic and fast-paced environment.

Who You Are:

You are an organized, proactive professional who excels at managing multiple priorities with accuracy and efficiency. You bring strong communication and interpersonal skills, enjoy solving problems, and thrive in collaborative, fast-moving environments. You are tech-savvy, adaptable, and professional when handling sensitive information, providing seamless administrative and operational support across all levels of the organization.

What You'll Do:
  • Manage daily office operations, including ordering and maintaining supplies, coordinating with vendors, and ensuring an organized workspace.
  • Provide administrative and operational support, including scheduling meetings and coordinating logistics.
  • Assist with travel arrangements, expense reimbursements, and budget tracking to maintain financial accuracy.
  • Support team projects and initiatives by managing logistics, tracking progress, and ensuring timely follow-ups.
  • Prepare reports, presentations, and other business materials with accuracy and professionalism.
  • Maintain organized records, manage correspondence, and oversee efficient office operations.
  • Act as a liaison between internal teams and external partners, facilitating clear communication.
  • Collaborate with global teams and coordinate across time zones.
  • Manage confidential information, including executive communications and business strategies, with discretion.
  • Utilize technical skills to optimize workflows, troubleshoot administrative tools, and ensure seamless digital communication.
This position is based in Nashville, TN, requires full-time on-site presence, and has no supervisory responsibilities.

What You'll Need:
  • 1-3 years of experience in administrative support, business operations, or marketing (internships included).
  • Bachelor's degree in Business, Marketing, Communications, or a related field (preferred).
  • Strong organizational, multitasking, and problem-solving abilities.
  • Excellent communication and interpersonal skills to collaborate across teams.
  • Tech-savvy with proficiency in Microsoft Office (Word, Excel, PowerPoint) and collaboration tools such as Zoom and Teams.
  • Ability to handle confidential information with professionalism and discretion.
What They Offer:
  • Competitive salary and benefits package
  • Opportunities for professional development and career growth
  • Collaborative and innovative work environment
  • Medical, Dental, and Vision Insurance
  • Life and AD&D Insurance
  • Short- and Long-Term Disability Coverage
  • 401(k) with generous company match
  • Health Savings Account (HSA) and Flexible Spending Account (FSA) with company match
  • Wellness Program and Employee Assistance Program (EAP)
  • Generous Paid Time Off (PTO)


Equal Opportunity Statement:

Our client believes that diversity fuels innovation, strengthens teams, and drives success. They are committed to fostering a workplace where every individual-regardless of background-feels valued, respected, and empowered to thrive.

Discrimination or harassment of any kind is strictly prohibited.

Our client does not discriminate based on race, color, religion, sex, sexual orientation, gender identity or expression, national origin, ethnicity, age, disability, veteran status, marital status, or any other characteristic protected by applicable laws. Their commitment extends beyond compliance; they actively cultivate an inclusive culture where diverse perspectives are welcomed, and every employee has an equal opportunity to contribute and succeed.

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