Administrative Assistant

2 weeks ago

Cincinnati, OH, United States Uptown Rental Properties Full time
Now Hiring: Administrative Assistant

Cincinnati, OH | Full-Time | Monday-Friday
Join one of Cincinnati's Top Employers of 2025, as recognized by the Cincinnati Enquirer

Why Uptown Properties

At Uptown Properties, we're committed to excellence in resident service, operational accuracy, and team collaboration. Recently recognized by the Cincinnati Enquirer as one of Cincinnati's Top Employers of 2025, we're proud to offer an environment where your skills are valued, your ideas are heard, and your growth is supported.

About the Role

We're seeking an Administrative Assistant to support our property management team through efficient lease processing, accounting and insurance administration, and ongoing quality assurance. This role is ideal for someone who is detail-oriented, organized, and motivated by delivering accurate, timely work that keeps our properties running smoothly.

What You'll Do

Lease Agreement Processing (Primary Focus)
  • Process daily applications in accordance with Uptown Rental Properties procedures
  • Draft and send documents requiring signature (leases, renewals, and related forms)
  • Send Post Move-In Condition Forms to capture resident feedback
  • Maintain accuracy and compliance throughout all stages of the lease cycle
Administration Support
  • Assist Property Managers with small balance delinquencies and escalations
  • Enter invoices into property management software for review and approval
  • Manage resident insurance compliance and escalate when needed
  • Notify residents of pending financial or insurance-related actions
  • Process utility (energy) bills requiring transfer to specific residents
  • Provide general administrative support including shared inbox management, spreadsheet updates, and resident notifications
Quality Assurance
  • Conduct regular documentation audits for assigned assets (applications, renewals, insurance, rent rolls, etc.)
  • Generate asset reports for Property Managers to support informed decision-making
  • Uphold data accuracy and integrity within the property management software
Additional Duties

Ten percent of time is reserved for ancillary tasks, interruptions, and unplanned events.

• What You'll Need
  • High school diploma or equivalent (Bachelor's degree preferred)
  • Experience in an administrative role
  • Strong organizational skills with the ability to prioritize, multitask, and meet deadlines
  • Ability to work independently, take initiative, and complete projects with minimal supervision
  • Experience supporting compliance with policies, procedures, and industry standards
  • Strong audit skills with the ability to identify discrepancies and implement corrective measures
  • High level of accuracy and thoroughness in document review and data handling
  • Experience collaborating with multi-disciplinary teams
Pay & Perks
  • Paid training and opportunities for growth
  • PTO, sick days, and paid holidays
  • Medical, dental, vision, disability, and life insurance
  • 401(k) with company match + profit sharing
  • Free parking
  • Employee appreciation events and company-sponsored sports teams

Ready to Join the Team?

Be a driving force behind the accuracy, efficiency, and resident satisfaction that Uptown is known for. Join a team that values your detail-oriented mindset and supports your long-term development - all at an organization recognized as one of Cincinnati's Top Employers of 2025.

Apply today to grow your career with one of the city's most respected workplaces

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