Office Administrative Assistant
6 days ago
Benefits:
401(k) matching
Dental insurance
Health insurance
Vision insurance
Paid time off
About AID
Advanced Infrastructure Design, In. (AID) is a growing yet established consulting firm located in central New Jersey, offering professional services in non-destructive testing and evaluation (NDT/NDE) of highway infrastructure (bridges and pavements), pavement evaluation and design, geotechnical design and subsurface investigation, subsurface and utility mapping, and forensic studies.
Job Description
We are seeking an enthusiastic, highly professional, and detail-oriented Office Administrative Assistant to support our day-to-day operations. This full-time position offers long-term career growth for individuals with a strong work ethic and dedication.
Perform diverse administrative and clerical tasks to ensure efficient daily operations.
Provide direct support to Office Manager, Marketing Director, and Engineering staff.
Organize and schedule meetings, appointments, and maintain office calendars.
Manage incoming calls, emails, and general correspondence.
Track and order office supplies to maintain inventory.
Assist with document processing, filing, and record-keeping.
Support the onboarding process for new hires and maintain personnel records.
Handle sensitive and confidential information with discretion.
Assist with marketing or project-related tasks as assigned.
Qualifications
o Proven experience as an administrative or office assistant.
o Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Knowledge of QuickBooks and ADP is highly desirable.
o Excellent verbal and written communication skills.
o Strong organizational, problem-solving, and time management abilities.
o Ability to prioritize tasks, manage interruptions, and multitask effectively.
o Familiarity with general office procedures and administrative systems.
o Proactive, self-motivated, and committed to excellence.
o High attention to detail with the ability to learn quickly.
o College education is required.
o Previous HR experience preferred.
o Education: MBA, accounting or related field is highly desirable.
To apply, send your resume to the following email with the subject: “Office Administrative Assistant”
sbehbahani@aidpe.com
• This is a full time in person job. Prospective candidates should be able to commute or relocate to the Township of Hamilton, NJ, 08691.
-
Seasonal Administrative Assistant/Receptionist
2 weeks ago
Trenton, NJ, United States Platform Accounting Full time*** PLEASE NOTE - THIS IS SEASONAL POSITION WITH 40+ HOURS PER WEEK, ENDING APRIL 15, 2026 *** Our Administrative Assistants are a key part of our front office team helping clients and providing support services for our accounting staff in a variety of functions. You will provide a variety of clerical and administrative services to our team. Your can-do...
-
Seasonal Administrative Assistant/Receptionist
2 weeks ago
Trenton, NJ, United States Platform Accounting Full time*** PLEASE NOTE - THIS IS SEASONAL POSITION WITH 40+ HOURS PER WEEK, ENDING APRIL 15, 2026 *** Our Administrative Assistants are a key part of our front office team helping clients and providing support services for our accounting staff in a variety of functions. You will provide a variety of clerical and administrative services to our team. Your can-do...
-
Administrative Assistant
2 weeks ago
Trenton, NJ, United States CRC Insurance Services, Inc. Full timeThe position is described below. If you want to apply, click the Apply button at the top or bottom of this page. You'll be required to create an account or sign in to an existing one. If you have a disability and need assistance with the application, you can request a reasonable accommodation. Send an email to Accessibility...
-
Administrative Assistant
2 weeks ago
Trenton, NJ, United States CRC Insurance Services, Inc. Full timeThe position is described below. If you want to apply, click the Apply button at the top or bottom of this page. You'll be required to create an account or sign in to an existing one. If you have a disability and need assistance with the application, you can request a reasonable accommodation. Send an email to Accessibility...
-
Office Manager
2 weeks ago
Trenton, NJ, United States Oaks Integrated Care Full timeJoin our team today and immerse yourself in a rewarding career for years to come! As an Office Manager, you will work within our CCBHC program located in Trenton, NJ. Schedule: Full-time; Monday-Friday; 40 hours; 8:30am-5:00pm Responsibilities:Supervision of support staff including secretary, drivers and security. Monitor various areas of billing Hire and...
-
Office Manager
4 days ago
Trenton, NJ, United States Oaks Integrated Care Full timeJoin our team today and immerse yourself in a rewarding career for years to come! As an Office Manager, you will work within our CCBHC program located in Trenton, NJ. Schedule: Full-time; Monday-Friday; 40 hours; 8:30am-5:00pm Responsibilities:Supervision of support staff including secretary, drivers and security. Monitor various areas of billing Hire and...
-
Administrative Staff Specialist
2 weeks ago
Trenton, NJ, United States E-talentnetwork Full timeEducation and Experience Requirements Associate degree and/or equivalent professional experience Two to five years of experience in a business environment Previous support of a Human Resources team is preferred. Advanced degree or industry-specific specific certification may be substituted for 1 year of experience. Travel: As necessary for events, meetings,...
-
Office Liaison OL
2 weeks ago
Trenton, NJ, United States Advanced Infrastructure Design, Inc. Full timeBenefits: Dental insurance Health insurance Paid time off Vision insurance 401(k) matching ABOUT AID: Advanced Infrastructure Design, In. (AID) is a growing yet established consulting firm located in central New Jersey, offering professional services in non-destructive testing and evaluation (NDT/NDE) of highway infrastructure (bridges and pavements),...
-
Office Liaison OL
1 week ago
Trenton, NJ, United States Advanced Infrastructure Design, Inc. Full timeBenefits: Dental insurance Health insurance Paid time off Vision insurance 401(k) matching ABOUT AID: Advanced Infrastructure Design, In. (AID) is a growing yet established consulting firm located in central New Jersey, offering professional services in non-destructive testing and evaluation (NDT/NDE) of highway infrastructure (bridges and pavements),...
-
Office Liaison OL
6 days ago
Trenton, NJ, United States Advanced Infrastructure Design, Inc. Full timeBenefits: Dental insurance Health insurance Paid time off Vision insurance 401(k) matching ABOUT AID: Advanced Infrastructure Design, In. (AID) is a growing yet established consulting firm located in central New Jersey, offering professional services in non-destructive testing and evaluation (NDT/NDE) of highway infrastructure (bridges and pavements),...
