Administrative Professional 2

2 weeks ago

Columbus, OH, United States Ohio Department of Commerce Full time

Support Director and other office leadership in program direction:

  • Researches and analyzes materials and information as related to Office of Federal Programs;
  • Provides information as requested by internal and external customers:
    • Serves as point of contact for answering office phones;
    • Assists customers with accessing and understanding how Continuous Comprehensive Improvement Plan (CCIP) and related systems work;
    • Provides customers with information as to how to retrieve login and password for system;
    • Maintains and updates electronic files on regular basis;
    • Develops, maintains and retrieves information from Excel worksheets
  • Provides support to administrators for workshops and trainings;
  • Serves as liaison between Director and office staff, department staff, and other state agencies;
  • Transmits decisions and directives (e.g., documents and maintains confidential and/or sensitive information).
Supports ED STEPS project/process and provides administrative support for office technology systems:
  • Coordinates and arranges ED STEPS meetings for Steering committee, subcommittees and other functional meetings with ODE and vendor CGI
  • Assists ED STEPS leadership team with research, meeting minutes, presentations, etc
  • Maintains, organizes and updates ED STEPS Sharepoint and Teams folders
  • Assists with access rights and internal and external role requests for office systems
  • Collaborates with internal IT and outside technology contractors
Facilitates office operations functions:
  • Monitors and coordinates Director's schedule;
  • Assists in the development and organization of agenda items for various business meetings;
  • Gathers details or documentation needed for meetings;
  • Represents Director at meetings (e.g., records and compiles meeting minutes);
  • Maintains calendar and schedules appointments (e.g., reserves meeting sites, acquires materials and/or equipment, coordinates with building security personnel, tracks confirmations);
  • Facilitates travel arrangements (e.g., handles airline, hotel, conference and ground transportation details, prepares and tracks travel reimbursements);
  • Prepares materials needed for site visits and presentations:
    • Works with site contact person to determine needed agenda items, number of participants, equipment and materials needed;
    • Researches and collects information for presentations;
    • Uses PowerPoint to create presentations;
    • Copies, collates, and assembles presentation packets for distribution.
Performs other related duties as assigned by Office Director:
  • Orders, distributes, and maintains inventory of office supplies;
  • •Creates correspondence;
  • Serves as office records retention coordinator;
  • Attends meetings.
The work location of this position is 25 South Front Street, Columbus, Ohio 43215. You will be required to report to this work location, if selected.

If this position is filled with an internal employee who has an approved telework agreement, the employee may be required to report in-person during the initial training period.

Qualifications

Completion of associate core coursework in secretarial science or business office applications from accredited career school or community college.

-Or 18 mos. exp. or 18 mos. trg. in secretarial/administrative professional field.

-Or 6 mos. exp. as Administrative Professional 1, 16871.

-Or equivalent of Minimum Class Qualifications For Employment noted above.

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