Administrative Assistant
2 weeks ago
TWENTY2 is seeking a highly organized and detail-oriented Design Administrative Assistant to support our Creative Director, Design Manager, and Design team in person. This role is responsible for managing data, documentation, scheduling, and meeting preparation to ensure the design department runs efficiently. The ideal candidate has experience in a creative environment (museum, gallery, design studio, etc.), is comfortable with complex organization systems, and has a strong eye for detail-especially related to color and visual material.
TWENTY2 is a full service wallpaper and textiles partner, our design driven team provides development and manufacturing expertise for private label collections and custom projects. We put our knowledge to work for our partners; when they succeed so do we.
Responsibilities:
Design Job & Data Support
- Maintain linesheets for design jobs, including quotes, notes, color evaluation details, and reference documentation
- Create and manage internal jobs on the design board (estimates, test prints, etc.)
- Organize, update, and maintain customer design notes and registries
- Support PLM updates (Asset images, project notes, etc.) as directed
- Assist Product Development and Orders teams by locating design assets, confirming lead times, and checking job details
- Schedule internal prep sessions and external customer meetings
- Prepare agendas under Creative Director direction
- Attend customer and internal design meetings; take clear and accurate notes, with attention to design direction and color feedback
- Add meeting notes to project systems (Customer Registry, NPALS, etc.)
- Assist with set-up and clean-up for onsite customer visits and design reviews
- Audit and organize the design department inbox; flag priority items and respond as directed
- Generate design board job entries for estimates and workflow updates
- Run reports and pull costing data based on Creative Director/Design Manager needs
- Ensure project boards reflect accurate labor hour estimates and notes
- Check in and organize assets and color references
- Log, label, photograph, store, and ship test prints, samples, and artwork
- Maintain accurate records of asset movement and returns
- Minimum 3 years of administrative experience in a creative environment (museum, gallery, design firm, color/print studio, etc.) preferred
- Strong organizational and time-management skills; comfortable managing complex filing systems
- Excellent notetaking ability, especially related to color and visual direction
- Proficiency in digital organization tools (Dropbox, shared drives, project management platforms)
- Comfortable working in a fast-paced environment with shifting priorities
- Collaborative, proactive, and attentive to detail
- Comfort using platforms such as Zoom, Google Suite, and software that requires on the job training
- Ability to work independently and as part of a team
- Able to stay focused and organized while executing a number of projects simultaneously
Studies have shown that marginalized communities, such as women, LGBTQIA+ and BIPOC, are less likely to apply to jobs unless they meet every single qualification. Don't meet all the requirements listed? Please apply anyway if this role excites you and you are eager to learn.
BENEFITS:
Eligible for 20 days of paid time off
Paid holiday program
Paid Family Leave
Medical Benefits
Professional Development
401k Program
Bonus Program and more
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