Front Desk Administrative Assistant

Job Title: Front Desk Administrative Assistant

Location: San Jose, CA

Job Description:

As a Front Desk Administrative Assistant, you will be the first point of contact for visitors and play a pivotal role in delivering exceptional customer service. You will interact with a diverse group including customers, contractors, new hires, visiting employees, and job applicants. This position operates in a fast-paced environment and represents the face of the company.

Essential Functions:

• Greet clients and visitors with a positive, helpful attitude

• Notify appropriate company personnel of visitor arrival

• Manage daily food deliveries; escort delivery personnel to drop-off locations

• Ensure workplace security by issuing, checking, and collecting badges and maintaining visitor logs

• Support various administrative tasks: copying, note taking, filing, and documentation

• Keep the reception area safe and clean by complying with company procedures, rules, and regulations

• Answer phones professionally and route calls as necessary

• Assist colleagues from multiple departments with administrative tasks

• Provide excellent customer service to all stakeholders

• Schedule and follow up with vendor appointments

• Maintain paper and electronic documents

• Perform any other assigned duties

Requirements:

• 2-3 years customer service/front desk experience

• High school diploma or equivalent

• Proficiency in Microsoft Word and Microsoft Teams

• SAP experience preferred

• Detail-oriented with excellent communication skills

• Ability to meet deadlines and work professionally at all times

Additional Notes:

We are seeking a highly professional individual who is detail-oriented, possesses strong communication skills, and can operate efficiently in a busy environment.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here (https://www.mykelly.com/help-support-working-with-kelly-us/#Benefits) for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.