Front Desk Administrator
3 days ago
Full Time Front Desk Administrator
Front Desk Administrator
JOB-10045513
Anticipated Start Date
1/5/2026
Location
San Diego, CA
Type of Employment
Contract-to-Hire
Employer Info
They are North America's largest and most respected construction and engineering organization. They take on important projects in every size. They are committed to conducting our business to the highest levels of integrity, ethics, and compliance with the law. The Company has sustained for nearly 130 years as an organization built on honesty and truthfulness. Their success allows us the opportunity to help others achieve their goals. They are committed to helping communities by involving Disadvantaged Business Enterprises, Minority Business Enterprises and Women Owned Business Enterprises on our projects. The Company has projects that involve all of the following business markets: Building, Industrial, Mining, Oil, Gas & Chemical, Power, Transportation and Water.
Job Summary
We are looking for a highly organized and proactive Front Desk Administrator to ensure smooth office operations and provide comprehensive administrative support to our team. This role involves managing day-to-day tasks, coordinating activities, and assisting with key projects and events. Providing direct support to senior leadership.
Job Description
- Provide general office support, including phone and email communication, ordering office and kitchen supplies, and maintaining a neat and organized workspace and facility.
- Serve as the primary point of contact with the building landlord and vendors for maintenance, repairs, and facility-related needs.
- Coordinate office activities and ensure compliance with company policies.
- Manage calendars, agendas, travel arrangements, and appointments for senior management and project teams.
- Schedule and organize meetings, book conference rooms, and set up video calls for internal teams and external stakeholders.
- Maintain and organize project documentation for easy access and accuracy.
- Process expense reports, invoicing, and purchasing card transactions.
- Assist with new hire orientation and onboarding.
- Support company events, conferences, and team-building activities, including securing venues, arranging catering, and managing logistics.
- Provide front desk and reception support from Monday-Friday, 8:00-5:00 pm.
- Previous experience in administrative or office support roles.
- Strong organizational and multitasking skills.
- Ability to work effectively with people at all levels of the organization, including senior leadership.
- Excellent communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite and other relevant tools.
- Ability to handle confidential information with discretion.
- Experience in event coordination and travel arrangements is a plus.
- High School Degree or GED
"We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, religion, national origin, citizenship, gender, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law."
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