AP Specialist
2 weeks ago
LifeMD is a leading digital healthcare company committed to expanding access to virtual care, pharmacy services, and diagnostics by making them more affordable and convenient for all. Focused on both treatment and prevention, our unique care model is designed to optimize the patient experience and improve outcomes across more than 200 health concerns.
To support our expanding patient base, LifeMD leverages a vertically-integrated, proprietary digital care platform, a 50-state affiliated medical group, a 22,500-square-foot affiliated pharmacy, and a U.S.-based patient care center. Our company - with offices in New York City; Greenville, SC; and Huntington Beach, CA - is powered by a dynamic team of passionate professionals. From clinicians and technologists to creatives and analysts, we're united by a shared mission to revolutionize healthcare. Employees enjoy a collaborative and inclusive work environment, hybrid work culture, and numerous opportunities for growth. Want your work to matter? Join us in building a future of accessible, innovative, and compassionate care.
About the role
The Accounts Payable (AP) Specialist is responsible for performing a variety of accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions. This role ensures timely and accurate processing of invoices and vendor payments while adhering to company policies and internal controls. The ideal candidate will be
detail-oriented, possess strong organizational skills, and have a solid understanding of accounting principles.
Responsibilities:
Invoice Processing and Payment
- Receive, review, and process all vendor invoices, ensuring proper coding, documentation, and authorization are in place.
- Verify the accuracy of invoices and other accounting documents or records.
- Match invoices to purchase orders and receiving reports; investigate and resolve discrepancies.
- Enter and upload invoices into the accounting system in a timely and accurate manner.
- Process weekly payment runs (checks, ACH, wire transfers) and ensure compliance with internal controls.
- Maintain accurate records of all vendor payments and transactions.
- Communicate with vendors and internal departments to resolve payment discrepancies and answer inquiries.
- Establish and maintain good working relationships with vendors.
- Maintain and update vendor files, including W-9 forms and banking information, ensuring data integrity and compliance.
- Assist in the annual preparation and distribution of 1099 forms.
- Perform month-end closing activities related to Accounts Payable
- Reconcile vendor statements to accounts payable records.
- Assist with audits by providing necessary documentation and explanations.
- Prepare and generate various AP reports as needed for management review.
Basic Qualifications:
- Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred.
- Minimum of 5 years of experience in a dedicated Accounts Payable role.
- Experience with Netsuite preferred
- Proficient in Microsoft Office Suite, especially Excel (e.g., VLOOKUP, pivot tables).
- Strong understanding of basic accounting principles and AP best practices.
- Excellent data entry skills with high attention to detail and accuracy.
- Proven ability to meet deadlines in a fast-paced environment.
- Strong organizational and time management skills.
- Excellent written and verbal communication skills.
- Ability to work independently and as part of a team.
- Salary Range: $40,000 - $50,000
- Health Care Plan (Medical, Dental & Vision)
- Retirement Plan (401k, IRA)
- Life Insurance (Basic, Voluntary & AD&D)
- Unlimited PTO Policy
- Paid Holidays
- Short Term & Long Term Disability
- Training & Development
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