Administrative Coordinator- Day Services
2 weeks ago
Administrative Coordinator- Day Services
Albany, NY (http://maps.google.com/maps?q=300+Washington+Avenue+Ext.+Albany+NY+USA+12203)
Job Type
Full-time
Description
Living Resources is a non-profit human services agency. Our core purpose is to support and empower individuals with disabilities or other life-challenging conditions to live with dignity, independence, and happiness.
Living Resources works with, and for, families by providing peace of mind. All employees are to be respectful and supportive of families. We are working with them as partners, providing care and services.
To work for Living Resources is to make a difference in the lives of others. Living Resources provides individuals with disabilities and special needs the support they need to thrive and lead active, full lives. For many Living Resources employees, their work becomes an experience where they find fulfillment and develop both personally and professionally.
Living Resources is seeking a highly organized, tech-savvy Administrative Coordinator who is ready to make an impact. In this dynamic role, you’ll be the backbone of our Day Services Leadership team—managing calendars, coordinating meetings, and ensuring smooth operations across multiple programs. From handling payroll timecards and travel arrangements to maintaining SharePoint systems and tracking key performance metrics, you’ll play a critical role in driving efficiency and supporting strategic goals.
This position is perfect for someone who thrives in a fast-paced environment, enjoys problem-solving, and has a knack for systems management and IT troubleshooting. If you’re detail-oriented, proactive, and eager to work closely with leadership to keep things running seamlessly, we’d love to hear from you
What you'll do:
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Serve as the right hand to the Director by managing emails, phone messages, and calendars.
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Coordinate meetings, travel, and accommodations for staff working outside the Capital District.
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Oversee payroll processes in Paylocity, including timecard approvals and expense tracking.
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Maintain and update SharePoint systems for organizational charts, job descriptions, and utilization data.
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Track and analyze KPIs to provide actionable insights to leadership.
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Assist with financial oversight for Day Hab, Site Base, and Art programs.
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Support HR with interview scheduling and facilitate new hire onboarding needs.
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Organize and coordinate special events, including the annual award ceremony.
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Troubleshoot IT issues, build systems using available technology, and collaborate with the IT department.
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Manage office supply orders, monitor printer maintenance, and maintain strong vendor relationships.
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Represent leadership in meetings when needed and handle documents requiring the Director’s signature.
Requirements
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High School Diploma or GED required; administrative experience preferred.
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Proficiency in Microsoft Office Suite and SharePoint; strong math and finance skills a plus.
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Ability to handle confidential information with discretion and professionalism.
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Valid NYS Driver’s License and reliable transportation.
If you’re detail-oriented, proactive, and ready to take on a role that combines administrative excellence with strategic support, we want to hear from you
Benefits
We offer great benefits including Paid Training, Health, Dental & Vision Insurance, Flexible Spending Accounts, Payment in Lieu of Health Insurance, Tuition Assistance, and Retirement Programs.
There are also opportunities to advance within our agency
Salary Description
$24.00-$26.75 an hour
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