Administrative Associate 2

1 week ago

Redwood City, CA, United States Tekberry Full time
Title: Administrative Associate 2
Pay Rate Range: $35.00 - $42.00/hr (DOE)
Employment Type: Contract
Schedule: Full-time, Monday-Friday | 8:00 AM - 4:30 PM
Location: Stanford, CA (Hybrid - typically 3 days onsite, 2 remote)

Tekberry is looking for an experienced Administrative Associate 2 to join our client, Stanford University, providing complex administrative and operational support under limited supervision. This position plays a key role in supporting faculty, staff, and students with scheduling, financial transactions, travel coordination, and communication efforts.
Responsibilities
  • Manage complex calendars, schedule meetings, and coordinate logistics for multiple stakeholders.
  • Plan and process travel arrangements and reimbursements in compliance with university and sponsor policies.
  • Support and organize departmental events, seminars, and workshops including vendor coordination and budget tracking.
  • Draft, edit, and prepare professional correspondence, presentations, and reports.
  • Process and reconcile financial transactions, including requisitions, purchase orders, and expense reports.
  • Monitor inventory and office supplies, process vendor quotes, and assist with minor office moves.
  • Serve as a resource for staff on standard policies, procedures, and administrative workflows.
  • Maintain records, databases, and shared documentation accurately and confidentially.
Must-Have Qualifications
  • High School Diploma or GED required; 3-5 years of related administrative experience.
  • Demonstrated success in calendar management, travel processing, and event support.
  • Strong computer literacy in Microsoft Office, Google Workspace, and database tools.
  • Excellent written/verbal communication, interpersonal, and customer service skills.
  • Detail-oriented with the ability to work independently and manage competing priorities.
Preferred Qualifications
  • Prior experience in higher-education, healthcare, or research administration.
  • Familiarity with Oracle Financials, SmartSheets, and university compliance systems.
  • Proven ability to coordinate multiple projects and meet deadlines with minimal supervision.

Tekberry offers a $100 referral bonus for referrals resulting in successful placements

Tekberry, Inc. is an equal opportunity employer. Qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other protected categories under applicable laws.

Tekberry, Inc. is a Certified Minority Business Enterprise (MBE) and Certified Disadvantaged Business Enterprise (DBE).

By submitting your resume, you consent to receive communications from our organization via text message. All texts are sent by real people, and we look forward to connecting with you about this opportunity

Check out all our jobs at: https://tekberry.com/search-jobs/

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