Event Coordinator Onsite

6 days ago

Charlotte, NC, United States RemX Full time

The Tradeshow & Events Marketing Coordinator is responsible for supporting marketing efforts through the planning and execution of tradeshows, events, and training activities. This role manages logistics, maintains promotional materials, supports sales with tools and demos, tracks related sales data, and provides reporting to ensure successful event outcomes.

Key Responsibilities

1. Tradeshow & Event Marketing Activities

  • Process and review sponsorship requests, conference programs, and media-related invoices.
  • Coordinate with the sales team to confirm sponsorship levels, event support, booth placement, and internal attendance.
  • Manage all tradeshow logistics, including shipping, booth services (carpet, electric, vacuuming), catering, and vendor communication.
  • Oversee promotional material needs such as floor graphics, LED screen content, elevator clings, and logo usage for each event.
  • Manage procurement and inventory of giveaways and promotional items.
  • Coordinate shipping for event materials and monitor delivery to ensure timely arrival at the booth.
2. Meeting, Tradeshow & Event Planning
  • Plan and coordinate event details including meals, transportation, and vendor requirements.
  • Establish and maintain relationships with vendors and event partners.
  • Prepare tradeshow summaries and collaborate with the sales team on post-event follow-up to ensure continued success.
Qualifications
  • Strong planning, time management, and organizational skills are essential.
  • Prior professional experience in tradeshow planning, event coordination, or similar roles.
  • Proficient computer skills including Microsoft Word, Excel, Outlook, and general business applications.
  • Experience with Salesforce, Certify or other accounting software, and Syspro or similar inventory programs preferred.
  • Ability to travel for tradeshows and events as needed.

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