Accounts Payable Specialist
15 hours ago
Your Role
The Senior Accounts Payable Specialist is responsible for overseeing the full-cycle accounts payable process while ensuring accuracy, timeliness, and compliance with company policies. This position plays a key role in supporting financial operations and works closely with vendors, consultants, and internal teams to ensure smooth and efficient AP functions.
What You Will Do
Process a high volume of accounts payable transactions accurately and efficiently
Code and enter supplier invoices, including operating expenses and project-related costs, into accounting systems
Manage weekly check runs, wire transfers, and rush payments as required
Ensure timely and compliant vendor payments in accordance with company policies
Investigate and resolve discrepancies or issues that arise during invoice processing
Provide prompt, professional, and accurate responses to vendor emails and internal customer inquiries
Assist with vendor onboarding and maintain vendor records
Create and manage budgets in alignment with departmental goals
Generate, review, and maintain accurate financial reports
Review employee timesheets and labor allocations for accuracy
Reconcile and manage corporate credit card transactions
Conduct regular reviews of open payables and outstanding checks
Support internal and external audits by preparing required documentation
Prepare and review journal entries for the month-end close process
Assist with cash receipt entries and general accounting tasks as needed
Participate in month-end close activities and special projects as assigned
Your Qualifications
5+ years of experience in accounts payable or a related accounting field
Associate's degree required; Bachelor's degree or relevant coursework in Accounting, Finance, or Economics preferred
Strong proficiency in Microsoft Excel (e.g., pivot tables, formulas, data analysis)
Highly organized, with the ability to prioritize and manage multiple tasks under tight deadlines
Demonstrated ability to identify and implement process improvements
Strong communication skills, both verbal and written
Self-motivated, proactive, and able to work both independently and collaboratively
Proven ability to handle a high-volume workload in a fast-paced environment
**The hourly salary will be estimated between $31.25 - $36.06 plus bonuses and benefits and contingent on relevant experience. To learn more about our compensation philosophy and full benefits offerings, please visit Great People, Great Rewards | Gensler
Life At Gensler
At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to "Well-being Awareness Week," our offices reflect our people's diverse interests.
We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.
As part of the firm's commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.
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