Contract Conformance Specialist

Pioneer Production Services, Inc.

CONTRACT CONFORMANCE SPECIALIST

Location - 915 N. Eldridge Parkway, Suite 1100 Houston, TX 77079

Pay: $47/hr - $50/hr

Job Summary:

The Contract Conformance Specialist (CCS) is responsible for the day-to-day conformance management of executed contractual arrangements for assigned capital and maintenance projects. This role ensures that contractual obligations are clearly understood, effectively communicated, and fully adhered to by both the Company and its Contractors. The CCS manages the flow of documentation, correspondence, and contract-related communication while facilitating the timely identification, escalation, and resolution of contractual matters.

The CCS works closely with a wide range of internal stakeholders-including Legal, Project Management, Construction Management, Business Development, System Planning, Procurement, Contract Management, and Project Controls-as well as third-party contractors. The CCS reports directly to the Area Construction Manager unless directed otherwise by the Project Director or General Manager of projects, with an indirect reporting line to the Contract Conformance Regional Lead (CCRL).

Project Dimensions:

• Oversight of assigned projects or programs with a consolidated value of up to $400MM annually
• Typical project durations up to 4 years
• Includes projects of elevated complexity

Duties & Responsibilities:

Contract Formation & Documentation

• Ensure understanding and compliance with the Project Execution Contracting strategy.
• Facilitate preparation of contract exhibits including scopes, specifications, pricing, and special instructions.
• Assist with drafting technical contract language, including scope and pricing details.
• Coordinate with Contract Management to incorporate contractor qualifications, clarifications, and project-specific requirements into final documents.
• Support project teams during contractor negotiations in bidding and contract formation phases.

Contract Administration & Conformance

• Review contractor submittals for compliance and notify contractors of deviations or deficiencies.
• Maintain documentation, correspondence logs, and project contract records in accordance with Company procedures.
• Prepare and issue Company correspondence with required approvals.
• Manage the change order process (logs, directives, evaluation of contractor requests, and preparation of approved change orders).
• Review contractor invoices for contract compliance and coordinate internal approvals through payment.
• Monitor service request orders (SROs) for external service providers.

Project Communication & Coordination

• Support development of the project-specific communication plan.
• Participate in and support training on contract conformance for project and third-party personnel.
• Prepare meeting agendas, attend all contract-related meetings, and document meeting minutes.
• Communicate regularly with the CCRL on project contract matters and provide weekly updates via the CCS Flash Report.
• Coordinate with project leadership, CCRL, Contract Conformance Manager, and Legal on contract issues that arise.

Contract Close-Out & Compliance

• Lead contract close-out efforts and ensure compliance with all contractual obligations.
• Finalize and submit all contract files for proper retention.
• Prepare for and support internal and external compliance audits.

Desired Qualifications

• Strong communication skills-clear, concise, and organized.
• Excellent interpersonal, influencing, and listening skills across all levels of the organization.
• Proven ability to build collaborative relationships across departments.
• Familiarity with contracting best practices and processes, particularly in the energy industry.
• Ability to support negotiation of complex contract issues.
• Strong organizational, prioritization, and technical writing abilities.
• Demonstrated analytical and problem-solving skills with a proactive approach.
• Proficiency with Microsoft Office and general office applications.
• Ability to manage multiple tasks with minimal supervision and operate effectively in a team environment.

Basic / Minimum Qualifications

• Bachelor's degree in engineering, construction, legal, technical, or business discipline and 4+ years of experience in legal, engineering, construction, and/or contract administration or conformance (preferably in the gas pipeline industry);
  OR
• Associate's degree with 7-10 years of relevant experience.
• Knowledge of contracting processes and issues related to energy industry construction projects.
• Fundamental understanding of the intent, context, and utilization of documents commonly included in construction contracts.

Work Conditions

• Primary work location is a company field office within the assigned project area.
• Frequent travel (approx. 35%) within the region is required.

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