Senior Accounts Payable Specialist

Senior Accounts Payable Specialist

Overview:
We're seeking an experienced Accounts Payable professional to support a fast-paced accounting function with a strong focus on accuracy, problem-solving, and process ownership. This role manages complex invoice workflows, supports payment operations, assists with system tools (including expense reporting platforms), and partners closely with internal teams and vendors to keep AP processes running smoothly. The ideal candidate enjoys digging into discrepancies, improving workflow efficiencies, and stepping in wherever needed to support the AP team.

Key Responsibilities:
• Manage high-volume invoice processing, including both 3-way and 2-way match, and handle more complex invoice types when needed.
• Partner with cross-functional teams to resolve pricing, receiving, and PO-related issues.
• Assist with weekly payment cycles and help troubleshoot integration or payment failures.
• Review GR/IR and aging reports, address outstanding items, and help maintain accurate AP reporting.
• Reconcile vendor statements and follow up on open balances or missing documentation.
• Support vendor updates, including changes to payment or banking information.
• Participate in system enhancements, upgrades, and testing activities for AP- or expense-related platforms.
• Review and audit employee expense submissions for compliance; follow up with employees on outstanding or unsubmitted items.
• Provide support for expense reporting tools (such as Concur), including credit card reconciliation questions.
• Maintain and update internal process documentation and assist with onboarding for new team members.
• Prepare documentation for internal and external audits.
• Generate Excel-based reports and assist with ad hoc analysis as requested.
• Contribute to year-end tasks, including 1099 review and preparation.
• Serve as a backup for AP processing during high-volume periods or team absences.

Qualifications:
• Associate's degree in Accounting, Finance, or related field-or equivalent practical experience.
• 5 years of hands-on Accounts Payable experience.
• Strong command of AP workflows, invoice processing, and exception handling.
• Experience with ERP systems (SAP ideal or similar).
• Working knowledge of expense reporting platforms, ideally Concur.
• Proficiency in Microsoft Excel (intermediate to advanced).
• Strong attention to detail, organization, and accuracy.
• Ability to work independently while managing shifting priorities.
• Clear and professional communication skills when working with both internal teams and external vendors.
• Problem-solving mindset with a focus on continuous improvement.
• Customer service-oriented approach.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

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