Accounts Payable Manager

About Carlsmed

Our mission is to improve outcomes and decrease the cost of healthcare for spine surgery and beyond. The Carlsmed aprevo® personalized surgery platform is designed to improve the standard of care for spine surgery one patient at a time.

Position Description

As Accounts Payable Manager, you will work on projects related to proprietary implants, instrumentation, and design automation systems to enable personalized surgery. Our desired Accounts Payable (AP) Manager is proactive, thrives in a dynamic environment, and takes pride in creating high quality deliverables/results. The AP Manager oversees daily AP functions for a fast-growing, public company. This role ensures timely and accurate processing of vendor invoices, employee expenses, and payments while maintaining strong internal controls, compliance with SOX, and alignment with company policies. The AP Manager will partner cross-functionally with Accounting, Procurement, FP&A, and Operations, and support the monthly, quarterly, and annual close processes in compliance with US GAAP and SEC requirements. This role combines transactional processing with analytical review to ensure accuracy, compliance, and efficiency in the procure-to-pay cycle. The AP Manager serves as the primary point of contact for all AP needs.

Responsibilities

• Owns the day-to-day AP processing (invoice intake, 3-way matching, and payment processing) ensuring accuracy, timeliness and compliance with company policies and IRS regulations.
• Serve as the primary point of contact for all AP-related matters, providing guidance to team members and resolving complex vendor, payment or system issues independently.
• Reconcile AP transactions, investigate discrepancies, and resolve payment issues.
• Manage vendor records and relationships ensuring compliance with company policies and IRS regulations (new vendor setup, W-9 collection, international vendor W8-BEN collection,1099 reporting and processing).
• Act as key leader and final reviewer of the annual preparation and filing of IRS forms 1099 and ensure accurate and timely submission of reporting
• Prepare, analyze and present AP aging, cash flow forecasts and KPIs to senior leadership with variance and flux analysis to support decision making.
• Collaborate cross-functionally with Procurement, Finance, and Operations teams to enhance and improve AP workflows.
• Implement and enforce AP policies, including T&E, purchasing, and payment authorization limits with a focus on internal control practices.
• Oversee and develop the accounts payable function to align with business objectives, ensuring proper controls and process documentation. Drive process improvements, system automation, and strengthened internal controls across the procure-to-pay cycle.
• Maintain accurate and organized records and audit-ready documentation for all AP activities; act as lead contact during internal and external audits.
• Create desktop procedures and Standard Operating Procedures (SOP) for AP and related accounting processes, provide training and ensuring adherence to internal control requirements.
• Assist with month-end and year-end closing activities by preparing reconciliations, reviewing AP accruals, clearing exceptions and performing vendor reclasses to ensure accurate financial reporting.
• Contribute to general accounting responsibilities as needed, including journal entries, balance sheet reconciliations and audit schedules.
• Serve as an administrator for SAP Concur, managing system configurations, user accounts, policies, reporting, trainings and approvals.

Qualifications

• Bachelor's degree in accounting, finance, or related discipline (preferred)
• 5-8 years of AP and/or accounting experience, with at least 2-3 years in a supervisory role, preferably in the medical device or healthcare industry.
• Comprehensive knowledge of SOX compliance requirements with hands-on experience implementing and maintaining internal controls over the procure-to-pay cycle.
• Strong knowledge of GAAP, accruals, reconciliations, AP best practices and expense reporting within a medical device or healthcare environment

Skills

• Strong analytical and problem-solving skills
• Excellent verbal and written communication skills with ability to build relationships across functions
• Excellent attention to detail, organizational, and problem-solving skills
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Proficiency in ERP systems (SAP, Oracle, NetSuite, or similar) and Excel.
• Concur or other employee reimbursement platform experience required
• Experience in Medtech industry and/or publicly traded companies preferred
• Proficient in Excel (including pivot tables and X/VLOOKUP), Word, and Outlook
• Experience in corporate expense policy administration and knowledge of T&E best practices
• Proven ability to handle multiple tasks with differing priorities simultaneously with a high degree of accuracy

Equal Opportunity Employer

Carlsmed is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. Carlsmed is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know.

Compensation

We are pleased to provide a competitive salary and benefits. Our benefits reflect our investment in the overall health and well-being of our employees and their families. including paying 100% of monthly healthcare, dental & vision insurance premiums, a 401(k) plan with employer matching and unlimited PTO. The expected pay range is: $110,000 to $130,000 annually. Compensation may vary based on related skills, experience, and relevant key attributes.

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