Administrative Coordinator/Operation Assistant
1 week ago
The Operations Assistant / Admin Coordinator plays a vital role in ensuring the smooth day-to-day functioning of office operations. This position supports the team by managing schedules, confirming phone calls, conducting research, preparing spreadsheets, and monitoring daily reports. The ideal candidate is detail-oriented, proactive, and capable of handling multiple administrative tasks with efficiency and professionalism.
- Assist in scheduling meetings, interviews, and internal activities
- Confirm and follow up on phone calls with clients, partners, and team members
- Conduct research and compile findings into actionable summaries
- Prepare and maintain spreadsheets for tracking operational metrics
- Monitor daily reports and flag inconsistencies or delays
- Provide general administrative support to various departments
- Maintain organized digital records and documentation
- Coordinate with internal teams to ensure workflow continuity
- Male applicant, preferably based in the Philippines
- Proven experience in administrative or operations support roles
- Strong organizational and time management skills
- Proficient in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace
- Excellent written and verbal communication skills
- Ability to multitask and prioritize effectively
- Familiarity with CRM tools, scheduling platforms (e.g., Calendly), and basic reporting systems
- High level of professionalism, discretion, and reliability
- Bachelor's degree in Business Administration, Management, or related field (preferred but not required)
- Experience in remote work environments
- Familiarity with EMR, Symplast, or similar platforms
- Basic knowledge of sales coordination or client-facing support
- Ability to adapt to fast-paced and evolving workflows
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Omaha, NE, United States Lamp Rynearson Full timeOverview Lamp Rynearson is a leading engineering firm specializing in civil engineering within the Omaha metro area. Our office includes engineering, surveying, planning, landscape architecture, and construction administration departments working together to provide successful projects in our community. We are looking for a colleague who will bring...
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Omaha, NE, United States BizTek People Full timeAdministrative Assistant IT This is a remote position. The Administrative Assistant will support IT executives within the IT department. The ideal candidate will have a minimum of 5 years of administrative support experience in a fast-paced environment, preferably within financial services. The candidate should possess a keen sense of urgency and the ability...
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Omaha, NE, United States BizTek People Full timeAdministrative Assistant IT This is a remote position. The Administrative Assistant will support IT executives within the IT department. The ideal candidate will have a minimum of 5 years of administrative support experience in a fast-paced environment, preferably within financial services. The candidate should possess a keen sense of urgency and the ability...
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Administrative Assistant
1 week ago
Omaha, NE, United States BizTek People Full timeAdministrative Assistant IT This is a remote position. The Administrative Assistant will support IT executives within the IT department. The ideal candidate will have a minimum of 5 years of administrative support experience in a fast-paced environment, preferably within financial services. The candidate should possess a keen sense of urgency and the ability...
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Administrative Assistant
1 week ago
Omaha, NE, United States BizTek People Full timeAdministrative Assistant IT This is a remote position. The Administrative Assistant will support IT executives within the IT department. The ideal candidate will have a minimum of 5 years of administrative support experience in a fast-paced environment, preferably within financial services. The candidate should possess a keen sense of urgency and the ability...
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Administrative Assistant
1 week ago
Omaha, NE, United States BizTek People Full timeAdministrative Assistant IT This is a remote position. The Administrative Assistant will support IT executives within the IT department. The ideal candidate will have a minimum of 5 years of administrative support experience in a fast-paced environment, preferably within financial services. The candidate should possess a keen sense of urgency and the ability...
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Administrative Assistant
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Omaha, NE, United States HDR Full timeAdministrative Assistant At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask...
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Administrative Assistant
2 days ago
Omaha, NE, United States HDR Full timeAdministrative Assistant At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask...
