Administrative Assistant

1 week ago

Omaha, NE, United States BizTek People Full time
Administrative Assistant IT

This is a remote position.

The Administrative Assistant will support IT executives within the IT department.

The ideal candidate will have a minimum of 5 years of administrative support experience in a fast-paced environment, preferably within financial services. The candidate should possess a keen sense of urgency and the ability to prioritize and pivot between tasks. They should maintain a positive, can-do attitude and demonstrate strong attention to detail.

Responsibilities:
  • Manage complex calendars, including scheduling internal and external meetings and calls, while proactively resolving conflicts. Coordinate meetings efficiently and communicate clearly regarding scheduling changes or prioritization needs.
  • Serve as a gatekeeper to executives, managing schedules proactively to ensure optimal use of time.
  • Liaise with other administrative assistants to schedule collaborative meetings and provide backup support when needed.
  • Arrange domestic and international travel, including flights, accommodations, and ground transportation.
  • Handle expense reporting and reimbursement processes, ensuring adherence to company policies.
  • Perform ad hoc administrative support tasks as needed.
  • Maintain the confidentiality of all sensitive and confidential information.
  • There is no expectation of assisting with personal work, content creation, or project work.
Skills and Competencies:
  • Minimum of 5 years in an administrative support role.
  • Proven ability to take initiative, set priorities, and exercise strong judgment.
  • Exceptional organizational and time management skills, with the ability to prioritize tasks effectively and meet deadlines.
  • Highly proficient in Microsoft Office Suite (Outlook, PowerPoint, Excel, and Teams) and video conferencing tools (e.g., WebEx).
  • Experience with Concur or similar systems for travel and expense management.
  • Superior written and verbal communication skills.
  • Ability to handle highly sensitive and confidential information with discretion and professionalism.
  • Strong collaborative and teamwork-oriented attitude.
Required Skills:
  • Administrative Support
  • Financial Services
  • Time Management
  • Microsoft Excel
  • Microsoft Office
Additional Skills:
  • Scheduling
  • Video Conferencing (WebEx or similar)
  • Travel Arrangements
  • Microsoft PowerPoint
  • Excellent Written and Verbal Communication Skills

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