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Administrative Assistant
2 weeks ago
Are you organized, proactive, and ready to make a real impact in a growing real estate team? Erica Deuschle & Company is seeking an Administrative Assistant to support a dynamic team. This is an excellent opportunity to gain real estate experience, learn from top producers, and grow with a high-performing team. As an Administrative Assistant, you’ll be the backbone of the team’s operations. You’ll support both buyers’ and sellers’ sides of the business, assist agents with transaction management, listings, and CRM support, and ensure the team’s processes run smoothly. This is a fast-paced, hands-on role for someone eager to learn, contribute, and grow. Compensation • Salary range: $50,000 – $60,000 • Paid Time Off (PTO) • Bonus potential Responsibilities: Transaction Coordination & Listing Management: • Handle all aspects of property listings from contract to close • Ensure all listing information is accurate in MLS and marketing platforms • Schedule and coordinate showings, open houses, and inspections • Communicate with sellers and buyers to provide updates and guidance CRM & Database Management: • Maintain agent and client records in the CRM • Track lead follow-ups and client communications • Generate reports and provide insights to management on team performance Administrative Support: • Screen calls, manage emails, and respond to client inquiries promptly • Assist with scheduling, calendars, and internal meetings • Manage team documentation, contracts, and files • Support onboarding of new agents and team members Team Operations & Process Improvement: • Ensure adherence to established workflows and processes • Identify areas for improvement and suggest solutions • Help streamline communication and task tracking across the team • Support team events, marketing initiatives, and client appreciation programs Technology & Tools: • Be a resource for agents on CRM, project management tools, MLS systems, and other platforms • Troubleshoot minor tech issues and assist with training on new tools Accountability & Follow-up: • Monitor deadlines and ensure tasks are completed efficiently • Hold agents accountable for timely follow-ups and deliverables • Provide regular updates to Erica and Dave on operational status Qualifications: • 2+ year of administrative or office experience (real estate experience is a plus, but not required) • Outstanding organizational skills with strong attention to detail • Creative problem-solving skills and a solution-oriented mindset • Able to work independently while effectively supporting a team and managing time • Excellent interpersonal skills, including superior written and verbal communication • Thorough, organized, and passionate about completing to-do lists • Quick learner who can master new cloud-based software and teach others, including CRM systems, project management tools, Microsoft Office, social media platforms, Google Drive, etc. • Ability to multitask, prioritize daily workload, and stay on top of deadlines • Positive, proactive “CAN and WILL DO” attitude Compensation: $50,000 - $60,000 Salary range
• Transaction Coordination & Listing Management: • Handle all aspects of property listings from contract to close • Ensure all listing information is accurate in MLS and marketing platforms • Schedule and coordinate showings, open houses, and inspections • Communicate with sellers and buyers to provide updates and guidanceCRM & Database Management: • Maintain agent and client records in the CRM • Track lead follow-ups and client communications • Generate reports and provide insights to management on team performanceAdministrative Support: • Screen calls, manage emails, and respond to client inquiries promptly • Assist with scheduling, calendars, and internal meetings • Manage team documentation, contracts, and files • Support onboarding of new agents and team membersTeam Operations & Process Improvement: • Ensure adherence to established workflows and processes • Identify areas for improvement and suggest solutions • Help streamline communication and task tracking across the team • Support team events, marketing initiatives, and client appreciation programsTechnology & Tools: • Be a resource for agents on CRM, project management tools, MLS systems, and other platforms • Troubleshoot minor tech issues and assist with training on new toolsAccountability & Follow-up: • Monitor deadlines and ensure tasks are completed efficiently • Hold agents accountable for timely follow-ups and deliverables • Provide regular updates to Erica and Dave on operational status
Compensation:
$50,000-$60,000 per year
