Office Manager

2 weeks ago

Ardmore, PA, United States Summit Swimming Pools Inc Full time
Keep Operations Flowing Smoothly: Become the Office Manager at Summit Swimming Pools Inc

Job Title: Office Manager
Company Name: Summit Swimming Pools, Inc.
Pay Range: $45,000-$60,000 per year, based on experience
Industry: Swimming Pools / Hot Tubs (Residential, Commercial)
Location: Ardmore, PA

Job Overview

Summit Swimming Pools, Inc. is seeking an organized, proactive, and tech-savvy Office Manager to join our team in Ardmore, PA. This is a dynamic, full-time role at the heart of our operations, ensuring smooth scheduling, client communication, billing, and team coordination. You'll work closely with both the field team and management to keep everything running efficiently-from job schedules to bookkeeping and client interactions.

This position is ideal for someone who thrives in a fast-paced environment, takes ownership of their role, and is excited to grow with a reputable, expanding company in the construction and service industry.

Who We Are

Summit Swimming Pools, Inc. is a leading provider of high-end residential and commercial pool and spa services. We're known for our craftsmanship, personalized service, and commitment to building lasting client relationships. As a team, we take pride in our work and culture, offering employees real opportunities to grow and succeed in a supportive, collaborative environment.

Learn more at www.summitpoolandspa.com.

Key Responsibilities
  • Monitor and manage schedules for office, shop, deliveries, trash, water, heating oil, and vehicle maintenance
  • Coordinate vendor deliveries and client showroom appointments
  • Answer and return client phone calls and emails (existing and new leads)
  • Communicate clearly and professionally with clients about job progress and scheduling
  • Assist employees with registration for training and certifications
  • Take initiative in learning pool and hot tub industry terminology through self-directed training
  • Troubleshoot and coordinate with vendors for technology issues (phone, printer, internet)
  • Learn and manage business software including CRM, vehicle tracking, supply ordering
  • Organize and send all receipts to QuickBooks Online; track payments and assist with invoice management
  • Run recurring invoicing, manage credit card records, and bill for chemical usage
  • Update pricing in LMN software for chemicals, subcontractors, labor, and equipment
  • Support additional administrative and leadership tasks as the role grows
Qualifications
  • At least 1 year of experience as an Office Manager or similar administrative role
  • Valid driver's license and reliable transportation
  • Excellent communication, time management, and team collaboration skills
  • Ability to multitask and handle a variety of responsibilities with minimal supervision
  • Willingness to work overtime during peak seasons (Spring and Fall)
  • Strong technology aptitude and ability to learn industry-specific software (QuickBooks Online, CRM, LMN)
  • Detail-oriented with a proactive and flexible mindset
Benefits
  • Health plan or premium reimbursement
  • Simple IRA with company matching
  • Paid time off (vacation, holidays, sick days)
  • Company vehicle with gas card
  • Paid trainings and certifications
  • Overtime pay opportunities (especially during peak seasons)
  • Performance-based bonuses (Spring, Fall, and Year-End)
  • Supportive team culture focused on growth and advancement
Schedule
  • Full-Time
  • Monday to Friday (with flexibility for extended hours during Spring and Fall)
Work Location
  • Office-based in Ardmore, PA
  • Some local errands may be required (company vehicle provided)


Equal Employment Opportunity

Summit Swimming Pools, Inc. is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.

A background check and driver's license report will be conducted as part of the onboarding process, in compliance with applicable laws.

Build your future behind the scenes of stunning pools - join Summit Swimming Pools as our next Office Manager

#OHMGC25

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