Executive Secretaries and Administrative Assistants
2 days ago
Job Title: Administrative Assistant Employment Type: Contract Work Hours: 40 hrs./week Work site: 100% Onsite Location: 146 State Street Albany, NY 12207 Job Duration: 3 Months Closing: 11/10/2025. CB Job Duties: Reviewing, organizing, and processing legal and financial documents. Scanning, filing, and maintaining digital and paper records. Performing accurate data entry and maintaining logs, spreadsheets, and reports. Preparing and editing correspondence, forms, and other documentation. Supporting office operations by managing communication, scheduling, and follow-up tasks. Assisting staff with administrative needs and ensuring the efficient flow of information within the office. Maintaining confidentiality and professionalism in handling sensitive materials. Minimum Education: High School Diploma or equivalent. Minimum Work Experience: 23 years of experience in an office setting, preferably within a law firm or government agency. Preferred Skills/Abilities: Experience working in a law firm, government agency, or similar office environment. Strong experience reviewing legal or financial documents. Proficient in document scanning and data entry. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Highly organized, detail-oriented, and professional. Ability to take direction, manage multiple priorities, and work well with others. Miscellaneous Information Hours: Monday Friday, 8:30 AM to 5:00 PM. Street metered parking or private lots available nearby. Nearest private lots are $5 to $10 per day, or monthly, $125 and up. If employee is willing to walk, the fees for lots further from downtown are typically less. Public Transportation: The building is accessible via several major bus lines (1, 6, 10, 12, 13, 18, etc.). Interview will be conducted in person at our State St. office in Albany. Training will be provided. The Nexus Staff Difference: Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us. We offer weekly payments via ACH (Automated Clearing House). Serving as Prime Vendors to New York State and New York City for over 10 years.
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Administrative Assistant
2 weeks ago
Albany, NY, United States New York State Civil Service Full timeNY HELP No Agency State, Department of Title Administrative Assistant - Vacancy ID# 203020 Occupational Category Clerical, Secretarial, Office Aide Salary Grade NS Bargaining Unit M/C - Managerial/Confidential (Unrepresented) Salary Range From $59808 to $74695 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Exempt...
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Administrative Assistant
1 week ago
Albany, NY, United States StateJobsNY Full timeDuties Description Reporting to a Special Assistant, the Administrative Assistant serves as a member of a team that provides executive level administrative support and staff assistance in support of Executive operations in the Department of State's (DOS) Albany Office. Specific duties include, but are not limited to: • DOS Freedom of Information Law (FOIL)...
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Administrative Assistant,
2 days ago
Albany, NY, United States StateJobsNY Full timeExecutive Administrative Assistant Provide executive administrative support to Executive Management in Retirement Services. Handle highly sensitive matters. Communicate with customers, stakeholders, and agency staff. Prepare confidential documents and correspondence. Conduct research and communicate findings. Coordinate and arrange Executive's daily...
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Administrative Assistant 2
2 weeks ago
Albany, NY, United States StateJobsNY Full timeDuties Description Under the general direction of the Executive Assistant to the Chair, the incumbent will work independently or as part of a team to provide administrative support to the Office of the Chair. The incumbent will perform a full range of advanced administrative duties including, but not limited to: Prepare a variety of reports, documents,...
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Administrative Assistant 2
2 weeks ago
Albany, NY, United States StateJobsNY Full timeDuties Description Under the general direction of the Executive Assistant to the Chair, the incumbent will work independently or as part of a team to provide administrative support to the Office of the Chair. The incumbent will perform a full range of advanced administrative duties including, but not limited to: Prepare a variety of reports, documents,...
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Albany, NY, United States StateJobsNY Full timeAdministrative Assistant 1/Trainee The Office of Mental Health (OMH) is recruiting to fill an Administrative Assistant 1/Trainee, Grade 11, position in the Bureau of Procurement Services (BPES). The Administrative Assistant 1 serves as the Administrative Assistant 1 to the Director of BPES, and will act as a liaison among key executives, staff, other...
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Albany, NY, United States StateJobsNY Full timeAdministrative Assistant 1/Trainee The Office of Mental Health (OMH) is recruiting to fill an Administrative Assistant 1/Trainee, Grade 11, position in the Bureau of Procurement Services (BPES). The Administrative Assistant 1 serves as the Administrative Assistant 1 to the Director of BPES, and will act as a liaison among key executives, staff, other...
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Albany, NY, United States StateJobsNY Full timeAdministrative Assistant 1/Trainee The Office of Mental Health (OMH) is recruiting to fill an Administrative Assistant 1/Trainee, Grade 11, position in the Bureau of Procurement Services (BPES). The Administrative Assistant 1 serves as the Administrative Assistant 1 to the Director of BPES, and will act as a liaison among key executives, staff, other...
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Albany, NY, United States StateJobsNY Full timeAdministrative Assistant 1/Trainee The Office of Mental Health (OMH) is recruiting to fill an Administrative Assistant 1/Trainee, Grade 11, position in the Bureau of Procurement Services (BPES). The Administrative Assistant 1 serves as the Administrative Assistant 1 to the Director of BPES, and will act as a liaison among key executives, staff, other...
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Albany, NY, United States StateJobsNY Full timeAdministrative Assistant 1/Trainee The Office of Mental Health (OMH) is recruiting to fill an Administrative Assistant 1/Trainee, Grade 11, position in the Bureau of Procurement Services (BPES). The Administrative Assistant 1 serves as the Administrative Assistant 1 to the Director of BPES, and will act as a liaison among key executives, staff, other...
