Administrative Assistant 2

Duties Description Under the general direction of the Executive Assistant to the Chair, the incumbent will work independently or as part of a team to provide administrative support to the Office of the Chair. The incumbent will perform a full range of advanced administrative duties including, but not limited to: Prepare a variety of reports, documents, spreadsheets, databases and general confidential correspondence in an accurate manner; Draft and proofread correspondence for Executive staff ensuring correct spelling and proper formatting. Review and correct grammatical and typographical errors. Scan and make hard copies of a variety of documents. Properly file and/or distribute to appropriate staff. Learn and understand PERB filing procedures. Set up and manage electronic and paper filing systems. Ensure timely removal of extraneous material from files and prepare for archival. Gain an understanding of NY State records retention guidelines for PERB case files. Maintain retention schedule for closed files and store with specific preservation date or destruction date. Prepare and process files for archival. This will involve lifting boxes weighing up to 30 pounds. Update case information in Access or other database system. Schedule and coordinate meetings for executive staff and maintain calendars. Make travel arrangements, gather appropriate approvals and receipts to prepare for and submit travel expense reports in SFS. Perform general administrative office work daily - answer phones and greet visitors in a polite, professional manner; take accurate messages; operate a variety of basic and technical office equipment; maintain office scheduling; coordinate staff meetings; research information; contribute to committee work; create conference material. Open, read, and distribute incoming mail or other material to staff. Process outgoing mail as needed. Handle time-sensitive tasks in an accurate, efficient and timely manner. Develop the ability to train staff members in the administrative procedures of the office. Establish and maintain effective working relationships with staff at all levels within the organization. Handle confidential and sensitive information with the utmost discretion. Other administrative duties as assigned.

Minimum Qualifications Non-competitive: high school diploma or high school equivalency diploma; and three years of experience in administrative support**, which includes use of office software (e.g., email, Microsoft 365), customer service, business writing, and management of an office.

** Certification (e.g., IAAP Certified Administrative Professional), diploma, or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology may substitute for two years of experience.

Additional Comments We are seeking a competent multitasker who is highly motivated and organized. Must work well both independently and as part of a team, and enjoy a busy, challenging and creative work environment. Qualified candidates who have experience with MS Word, Outlook, Access, Excel, PowerPoint and Adobe Acrobat are encouraged to apply. Taylor Law experience is a plus.

Some positions may require additional credentials or a background check to verify your identity.

Name Sandra Koslow

Telephone 518-457-2676

Fax

Email Address perb.sm.jobs@perb.ny.gov

Address

Street P.O. Box 2074, Empire State Plaza

Agency Building 2, Floor 20

City Albany

State NY

Zip Code 12220

Notes on Applying If interested in this position, please forward your resume' and a cover letter indicating how you meet the minimum qualifications to perb.sm.jobs@perb.ny.gov by December 5, 2025. Be sure to indicate the position title in the subject line of your email.

PERB is an equal opportunity employer and does not discriminate
on the basis of race, age, ethnicity, disability, sexual orientation,
gender, military status, religion, or any other prohibited category.