Undergraduate Program Coordinator

Undergraduate Program Coordinator

FLSA Status: Nonexempt

Months Per Year: 12

Hours Per Week: 37.5

Employment Status: Full-Time

Work Model: Hybrid Eligible*

SeattleUniversity will be one of the most innovative and progressive Jesuit and Catholicuniversities in the world, educating with excellence at the undergraduate,graduate, and professional levels. We embrace an intersectional framework fordefining diversity in its broadest sense, including differences in gender,gender identity, race, ethnicity, generational history, culture, socioeconomicclass, religion, sexual orientation, national origin, citizenship status,political perspectives, geographic origin and physical ability. SeattleUniversity strives to be a welcome, open and safe campus climate for all wholearn, live and work at Seattle University.

Seattle University's Core Competencies

Effective Team Collaboration: Works harmoniously with others towards a common goal, leveraging individual strengths to achieve shared objectives.

Emotionally Intelligent Communication: Engages in a skillful exchange of information, thoughts, and feelings, verbally and non-verbally.

Ethics and Integrity: Demonstrates an unwavering commitment to honesty, professionalism, and alignment with our Jesuit mission in all actions and decisions.

Flexibility and Innovation: Embraces change, approaching problems with curiosity adaptability, and is committed to making a positive impact.

Mindful Inclusion: Fosters mindful inclusion by consciously creating a workplace that celebrates differences, embraces cultural humility, and empowers uniqueness.

Outcomes-Driven Orientation: Sets clear objectives, pursues excellence, and delivers measurable outcomes while upholding Jesuit Catholic values.

Position Description

Purpose:

Theposition-holder is responsible for coordinating the planning, promotion, andsuccessful implementation of departmental and student-related academicprogramming and communications. Work Schedule: Full-time during theAcademic Year (10 months) and Part-time during the Summer (2 months).

Essential Job Functions:

Student Academic Planning and Coordination (30%):

• Work in coordination with the administrative assistant andthe College of Arts and Sciences professional advisors and departmentaladvisors to coordinate and triage the needs of Psychology students to plannecessary coursework for on time graduation.
• Analyze student registration needs each quarter withpre-registration survey.
• Explain different undergraduate degreeoptions/requirements to prospective students.

Coordinate Undergraduate External and Internal PracticumPlacements (20%):

• Maintain relationships with current sites and supervisors.
• Investigate new placement options across industries thatemploy and/or train psychologists (both inside and outside of the academy).
• Facilitate student evaluations with site supervisors.
• Be first point of contact for site supervisors to contactwith questions.

CoordinateDepartmental Conferences and Events (25%):

• Coordinate and broadly publicize colloquia each quarter withoutside speakers (recruited by chair).
• Coordinate with academic calendar to coordinate events.
• Organize two existing departmental research conferences,hosting 30-40 research presentations across our undergraduate and graduateprograms.
• Coordinate with instructors of courses, as well as mentorsof graduate research theses, to identify scheduling needs, including programtiming (e.g., student schedules).
• Communicate with our faculty to identify and train emceesand point-persons for the event, as well as the roles of student workers.
• Produce and format research conference promotional materialsfor our website, social media, and any relevant handouts (e.g., programs).
• Manage faculty, instructor, and student inquiries.
• Other event coordination.
• Reserve rooms, technology, and catering, as needed.
• Engage in day-of event coordination involving room, signage,and technology set-up, welcoming students, attendees, and presenters to event.
• Technological facilitation of online event sessions, asneeded.

Front Desk Work (15%):

• This position will manage the physical outward facing frontdesk of the department, including taking walk-in questions from students,supervising student workers (in coordination with the administrativeassistant), and answering the phone.

Website Maintenance, social media, and External-facingCommunications (5%):

• Maintain the departmental website in coordination with theDirector of Marketing and Communications in the College of Arts and Sciences.
• Tracking and posting student awards/featured students andfaculty.
• Collating and managing alumna news (see also: alumnaoutreach).
• Posting colloquia and related information (nationallyrecognized speakers, advertised to university).
• Tracking and posting employment, volunteer opportunities,and general communications via website and social media.
• Draft, edit, and proof-read website documentation andcommunications, for multiple audiences (parents, prospective students, etc.).
• Design and manage websites via the university's contentmanagement system.
• Provide technical assistance and coordinating more complexassistance with IT Services.

Regular Alumni Outreach (5%):

• Work in coordination with Seattle University AlumniRelations to engage in alumni outreach.
• Through this outreach, create a repository of information,including data on post-graduate employment, graduate school admissions,post-graduate activities, etc..
• Collate a network for career planning/mentors/job contacts,etc. with our alums and keep updated through regular contact.
• Use online platforms to coordinate networks (e.g., LinkedIn).

Marginal Job Functions:

• Other tasks as assigned.

Qualifications

• Bachelor's degree or some college with four or more years ofprogressively responsible experience in program coordination or an equivalentcombination of education and experience.
• Abilityto work independently with little supervision, as well as on team-orientedprojects.
• Ability to successfully complete an online computer skillsassessment administered by the Office of Human Resources.
• Software in theassessment includes: MS Word, MS Excel, and MS PowerPoint. In addition, abilityto manage scheduling software via MS Outlook and to update websites using acontent management system.
• Strong interpersonal skills with the ability to interactwith diverse groups of people with a professional demeanor and to manageconfidential information.
• Ability to communicate effectively by telephone, in person,and via written communication.
• Strong writing and editing skills as well as highlyorganized and detail-oriented.

Preferred Qualifications:

• Experiencewith database software.

Application Instructions

Please attach a cover letter with your resume when applying. Job postings are open until filled, unless otherwise specified.

Compensation at a Glance

Salary Range: $48,536 - $50,719

Seattle University has provided a compensation range that representsits good faith estimate of what the University may pay for the position at thetime of posting. The salary offered to the selected candidate will bedetermined based on factors such as the qualifications of the selectedcandidate, departmental budget availability, internal salary equityconsiderations, and available market information, and not based on acandidate's gender or any other protected status.

Your total compensation goes beyond the number on your paycheck.Seattle University provides generous leave, health plans, and retirementcontributions that add to your total compensation package.

Benefits at a Glance

Consistent with its fundamental Jesuit values, Seattle University offers a wide range of benefits designed to care for the whole person. Choose from three different medical plans, a dental, and vision insurance programs. Protect your income with life, short & long-term disability coverage. Plan for your future with up to a 10% employer contributionfor retirement benefits, comprised of a 5% nonelective employer contributionand an additional dollar-for-dollar match of your voluntary contributions up toa maximum of 5%. You may also take advantage of 100% paid tuition benefits for the employee and dependents, a subsidized transportation benefit, a wellness program with free access to an onsite fitness facility, and a wide variety of campus events. Enjoy a generous holiday schedule, including a paid Holiday break closure in December, vacation and paid sick leave, and paid community service leave. For more information explore the Benefits website at: https://www.seattleu.edu/hr/benefits/

Hybrid Eligible

Thisposition may be eligible for a hybrid schedule after successful completion ofan introductory work period of 3-6 months. This may mean that a hybrid eligiblerole will begin on-campus initially and then will transition to hybrid formatfollowing onboarding and training. Flexible work plans are subject to periodicreview and may be changed or terminated at any time for any reason at theuniversity's discretion.

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