Accounting Staff

Florida National University - Major Responsibilities: The Accounting Staff play a vital role in maintaining accurate financial records and supporting the accounting department's daily operations. This position is responsible for processing financial transactions, assisting with accounts payable, accounts receivable, and payroll functions, while ensuring compliance with IRS regulations. The role involves reconciling bank statements, balancing ledgers, and supporting various special projects for the Comptroller.   Key Responsibilities: Communication Management: Respond promptly to daily communications via email and voicemail, addressing inquiries promptly and professionally. Policy Adherence and Ethical Compliance: Ensure strict adherence to the University's mission, policies, procedures, ethical standards, compliance with data protection regulations and pertinent legal regulations in all aspects of admission activities. University Engagement: Participate in Commencement Exercises, new student orientation, university events, committees, self-studies, and University Commencement Ceremonies. Special Projects: Execute special projects assigned by the President or supervisor. Compliance Adherence: Ensure compliance with Title IX of the Education Amendments Act of 1972, as well as FNU Policies, Procedures, Rules and Regulation, the FNU Code of Ethics, Family Educational Rights and Privacy Act (FERPA), Florida Information Protection Act of 2014 (FIPA), the EU General Data Protection Regulation (GDPR), and all other applicable federal, state, and local laws, rules, and regulations. Assigned Duties: Undertake other assigned duties as required.   Specific Duties and Responsibilities: General Ledger & Financial Record Management Verify general ledger posting details and maintain accurate financial records Post journal entries as needed and prepare general ledger entries for various transactions Balance and maintain general ledger accounts across multiple functions Charge transactions to corresponding accounts with proper documentation Run account ledger cards and match with student files for accuracy   Bank Reconciliation & Cash Management Perform daily bank statement reviews and complete monthly bank reconciliations Balance checks to verify status as cleared or outstanding Review daily bank deposits and ensure alignment with Campus Vue reports Receive and process student payments, including cash and check transactions Identify, reconcile, and notify management of any discrepancies   Financial Reporting & Analysis Prepare Excel spreadsheets and generate various financial reports for management review Generate daily credit card chargeback reports for tracking purposes Review monthly statements and compare against corresponding invoices Process daily financial transactions and maintain up-to-date records   Month-End & Closing Procedures Complete monthly intercompany closing procedures Support month-end and year-end closing activities Ensure compliance with IRS rules and regulations Verify accuracy of all financial data and transactions   Student Account Management Match refund checks with student files and obtain appropriate signatures Process and reconcile student account transactions Maintain organized student financial documentation   Accounts Payable Support Assist accounts payable department with processing and vendor payments Support accounts receivable operations and billing activities Process payroll data and maintain employee payment records   Special Projects & Collaboration Support the Comptroller with various accounting projects and initiatives Collaborate with other departments on financial matters Assist with audit preparation and provide necessary documentation Participate in process improvement efforts and provide analytical support as needed   Requirements: ·         Bachelor’s degree in accounting, finance, or other related fields ·         2-3 years of general ledger and/or public accounting ·         Ability to process and handle confidential information with discretion ·         Experience working with budgets ·         Solid analytical skills ·         High degree of accuracy and attention to detail ·         Excellent time management skills, able to prioritize. ·         Advanced Microsoft Excel skills including ability to manipulate large amounts of data and work with complex formulas/advanced Excel functions ·         High sense of urgency, solution oriented, self-motivated with strong work ethic ·         Strong communication skills and ability to meet deadlines without sacrificing quality of work ·         Outstanding written and verbal communication skills ·         Bilingual English / Spanish    Job Type: Full-time.