Senior Paralegal

Senior Paralegal - Corporate & Marketing Function: Legal Location: New York, NY, US Work Arrangement: Hybrid Senior Paralegal –Corporate & Marketing Reports To: VP, Legal, Corporate & Securities, with dotted line to VP, Marketing & Litigation  Location: This role is based in our NYC office with a hybrid work schedule (e.g., 3 days in-office, 2 remote), subject to team needs. ABOUT THE WELLA COMPANY  Together, WE enable individuals to look, feel, and be their true selves.  Wella Company is one of the world’s leading beauty companies, comprised of a family of iconic brands such as Wella, Clairol, OPI, Nioxin and ghd. With 6,000 employees globally, presence in over 100 countries, Wella Company and its brands enable consumers to look, feel, and be their true selves. As innovators in the hair and nail industry, Wella Company empowers its people to delight consumers, inspire beauty professionals, engage communities, and deliver sustainable growth to its stakeholders.  Position Summary:  We are seeking a highly skilled and experienced Senior Paralegal to join our Legal Team supporting our Corporate and Marketing teams. This individual will play a key role in supporting the Legal Corporate team on matters related to corporate governance, subsidiary management, board administration, and corporate transactional matters. This individual will also support our Legal Marketing team on contractual, and litigation matters in the marketing area and will be liaising with various functions, and outside counsel. The ideal candidate will have a strong background in US corporate law, governance, experience reviewing form contracts, excellent organizational skills, and the ability to work independently in a fast-paced environment. This is a high-impact role for a seasoned paralegal who thrives in a dynamic legal environment and is eager to contribute to both strategic corporate initiatives and day-to-day legal operations.  Key Responsibilities:  Corporate:  Support the Corporate Team in preparation and maintenance of corporate records, including minutes, resolutions, and consents for the board of directors in an international portfolio of subsidiaries  Assist with the planning, coordination, and execution of board meetings for the subsidiaries, meeting logistics, and distribution of meeting materials.  Maintain global subsidiary corporate governance calendars (i.e. annual/quarterly as applicable) and ensure timely filings and compliance with applicable legal and regulatory requirements.  Support Senior Counsel in legal entity/subsidiary management and compliance, including formation, dissolution, and ongoing maintenance of domestic and international entities  Organize corporate documents such as bylaws, charters, and corporate policies Maintain and update entity management systems (e.g., CSC and SharePoint).  Coordinate with local teams (legal, finance, compliance) and external counsel as needed.  Support on due diligence projects internally and on diligence portals  Notarization and Coordination: Assist in the notarization process and coordinate with directors and officers regarding appointments and removals  KYC (Know Your Customer) Requests: Support the KYC process and respond to KYC requests  Document Execution and Mailing: Collect signatures for corporate documents and manage the mailing of documents to local legal entities  Legal Entity Support: Handle requests for legal entity corporate documents Monitor changes in governance laws, regulations and filing requirements, and assist with policy updates and implementation  Contracts/Litigation Support:  Review and analyze standard form agreements, including NDAs, MSAs, SOWs, and vendor agreements, primarily in the marketing and procurement areas  Assist in drafting and revising basic contract language under attorney supervision Help maintain and organize contract databases and/or management systems (e.g., SharePoint, CLM platforms). Support on litigation management, including document productions  Qualifications:  Bachelor’s degree required; paralegal certificate from an ABA-approved program preferred.  Minimum 7+ years of experience as a paralegal, with significant experience in corporate governance, subsidiary and entity management.  Contract review and contract management experience in a global corporation  Experience with contract drafting and management Proficiency in corporate governance software/tools (CSC) and Microsoft Office Suite and SharePoint  In-depth experience working on company due diligence projects internally and on external diligence portals  Exceptional organizational, communication, and analytical skills.  Strong attention to detail and ability to manage multiple priorities effectively in a fast-paced environment  Ability to maintain confidentiality and exercise sound judgment  Strong initiative, self-starter, and team player  Ability to work in a complex and matrixed structure, partnering with stakeholders across businesses and functions Preferred Qualifications:  Experience working in or with highly regulated industries (e.g., beauty, retail, consumer and financial industries a big plus)  Working in international companies is a huge plus  Litigation experience in a global corporation is a plus  Experience managing document production, depositions, and filings for litigation matters is a plus  Familiarity with legal technology platforms such as contract lifecycle management (CLM) tools, e-discovery software, and AI-enabled legal research platforms is a plus  Notary Public certification strongly preferred  Fluency in French and/or Spanish is a plus   We offer a competitive compensation package, comprehensive benefits, and opportunities for professional development in a collaborative and inclusive legal team.   We disclose the compensation range for positions in compliance with local law. Actual salaries will vary and may be above or below the range based on various factors including but not limited to location, experience, skills and in comparison to internal incumbents currently in similar roles. Pay Range: $115,000-130,000 base salary per year. The range listed is just one component of Wella Company's total rewards package for employees. Other rewards may include an annual bonus plan or variable pay, depending on the role. In addition, Wella Company provides a wide variety of benefits to employees, including health insurance, life and disability insurance, 401(k) retirement plan, paid holidays, and paid time off (PTO).  NOTICES All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.  Wella participates in the E-Verify Program to confirm eligibility to work in the United States. Information regarding your rights: and #LI-DB1 Nearest Major Market: Manhattan Nearest Secondary Market: New York City