Executive Assistant, Founder

POSITION OVERVIEW A busy co-founder, entrepreneur, and makeup artist residing in West Hollywood is seeking a highly organized and dedicated Executive Assistant. The Executive Assistant will play a crucial role in the daily operations of the co-founder’s professional and personal life. This position requires a highly adaptable and detail-oriented individual who can manage multiple tasks and priorities in a fast-paced environment. The ideal candidate will possess a creative mindset, positive and energetic demeanor, exceptional organizational skills, strong discretion, the ability to multitask, and a proactive approach to problem-solving. The ideal candidate will possess a flexible mindset and be prepared for occasional requests during evenings or weekends, though round-the-clock availability is not required. This candidate will collaborate closely with the brand CEO and brand leadership team to coordinate and assist with a variety of company tasks including personal and business travel as well as administrative tasks. This role will be based in-office at the co-founder’s brand headquarters or at the Founder's home home with the flexibility to work remotely on designated days. There may also be occasional requests to run errands or work from the co-founder’s home as needed.   ABOUT PATRICK TA BEAUTY Patrick Ta Beauty was founded in 2019 by celebrity makeup artist Patrick Ta alongside his business partners Rima Minasyan and Avo Minasyan. The brand is rooted in Patrick’s decades of artistry and his signature red-carpet glow.  The brand launched with a mission to make red carpet artistry accessible to all – creating luxurious, easy-to-use formulas designed for both professionals and everyday beauty lovers. The brand is built on intentional innovation, focusing on products that elevate and simplify makeup application. Patrick Ta Beauty is best known for its award-winning duo blushes and its glow-enhancing formulas, which emphasize the power of layering and multi-dimensional color. Since launch, the brand has achieved top-tier rankings at Sephora, with a cult following among makeup artists, celebrities, and everyday beauty enthusiasts alike. Patrick Ta Beauty is shaping the future of modern luxury beauty, pushing boundaries with pro-inspired innovation that meets consumer-friendly functionality. ROLES & RESPONSIBILITIES Executive Support Manage and maintain an organized calendar, scheduling meetings, and appointments to maximize productivity. Arrange domestic and international travel logistics, including flights, accommodations, and transportation. Confirm all travel arrangements ahead of departure and communicate real time updates about drivers and hotel stay arrangements such as late or early check out. Create travel itineraries for each trip including travel details and daily schedules. Collaborate with the co-founder’s: brand team, agent, and PR team to ensure smooth and professional functionality and clear communication across responsibilities and teams. Keep the co-founder informed on business and industry updates, ensuring timely communication of key information.Collaborate closely with EA to the CEO and CEO of co-founder’s brand to ensure alignment on initiatives and projects and ensure expectations of co-founder are executed properly.Assist in coordinating wardrobe (styling coordination of delivery, returns), transportation, and other necessities for professional events.Work with all teams to ensure on time social deliverables.Personal Support Ability to film content with Patrick on occasion such as day in the life or behind the scenes.Handle personal errands and tasks as needed, demonstrating flexibility and a service-oriented mindset.Occasional assistance in organizing and maintaining the co-founder’s home environment, especially during busy travel times.Keep track of the co-founder’s network and help arrange gifts/florals as needed.Unboxing PR packages.Occasional airport pickups, if within working hours.WE THINK YOU’LL BE A GREAT FIT IF… You’re an exceptional organizer.You excel at managing complex schedules and tasks, and you are proficient in productivity tools such as Microsoft Office Suite to streamline operations and enhance efficiency.You’re a strong communicator.You communicate kindly, clearly, and in a timely manner, ensuring that everyone is informed and engaged.You’re passionate about the beauty industry.Your enthusiasm for beauty drives you to stay updated on the latest trends and innovations.You are excited to be immersed in the industry and in conversations regarding it.You’re driven and resourceful.You thrive in both independent and team settings, taking initiative without waiting for instruction.Your resourcefulness enables you to tackle challenges effectively and keep tasks moving forward.You have a flexible mindset.You’re prepared for occasional requests during evenings or weekends and can adapt to changing priorities with ease, ensuring that you meet the needs of the team and the co-founder.You can navigate high-profile environments with discretion.You understand the nuances of operating in public-facing roles and handle sensitive situations with professionalism and confidentiality.PROFESSIONAL QUALIFICATIONS Experience as a personal or executive assistant or similar role preferred but not required Previous experience working with high profile individuals and/or within the beauty industry preferred but not required Problem solver – with ability to manage multiple priorities and remain calm under pressure Proficiency with technology, including scheduling software, email, and Microsoft suites Trustworthy, discrete and respectful of privacy Valid driver’s license and ability to commute between locations Exceptional organizational skills and attention to detail.Strong communication skills, both verbal and written.Ability to work independently and as part of a team, demonstrating initiative and creativity.Flexibility to adapt to changing priorities and manage multiple tasks effectively.A 24/7 mentality with a commitment to excellence, while maintaining a healthy work-life balance.Must be able to lift 45lbs WHAT WE OFFER Bonus Opportunity Health Benefits 401(k) With a Company March Product Discount Program Flexibility & Wellness Stipend Paid Leave Programs Paid Holidays & Summer Fridays NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization .   Powered by JazzHR