Administrative Assistant III

Job Description: Discover a career that is challenging, impactful, and mission critical. Join our team as an Administrative Assistant III and make an impact on our customer. While you help us advance the mission, we’ll help advance your career.HOW AN ADMINISTRATIVE ASSISTANT III WILL MAKE AN IMPACT:Excellent written and verbal communication is required to effectively brief and direct groups during training eventsThe ability to juggle many requests and multi-task, with attention to detail for accurate and timely customer support is essentialThe position will require walking and standing during events which entail leading building toursTravel to other locations for occasional in-person networking is likelyExcellent interpersonal skills and attentiveness to detail, with the ability to handle rapidly changing priorities is requiredThe AA should have basic skills using MS Outlook, Word, and Excel, Sponsor Training System, Sponsor Access Request System, COGNOS, and SharePointTraining will be provided for local training databasesAdditional training may be required for any databases/tools beyond those mentionedThe AA will assist with the administrative set-up and preparation for the bi-weekly New Employee Orientation (NEO); monitor Team aliases on two different systems to ensure customer replies are accomplished within 1 workday; and conduct ongoing status checks to keep customers informed until issues are resolvedUpdate office phone and emergency rosters upon arrival or departure of employeesThe AA's primary responsibilities will be managing various categories of training enrollments which requires coordination with multiple agencies and organizational elements; processing training for travel and monitoring area reports to alert contacts of pending required training; conducting facilitation of training events (from reserving rooms, submitting visitor requests, to preparing sign-in sheets and agendas, and collecting and running presentations; navigating multiple training databases to enter training completions; providing back-up to both Agency teams, as neededTraining support requiring urgent collaboration is routinely necessary to enable on-time travel of officers deploying to various overseas locationsInformation management is an ongoing and vital part of the position, to include updating administrative and customer guidance, and posting customer guidance to dedicated SharePoint pagesReference a master facilitation sheet, to create event folders, prepare workforce announcements, and track pertinent details, until the end of the eventConduct follow-up action to ensure students receive credit in the proper training databaseThe AA will prepare monthly and quarterly travel reports, and as requested by managementThe reports are run from a local system where the AA will enter the parameters, run the report, and format the output as directed by managementCollaborate with division contacts to track the progression of training completions, ensuring travelers meet all requirements prior to scheduled travel dateManage the regular review of information ( administrative and customer-focused), as described aboveWHAT YOU'LL NEED TO SUCCEED:The position requires an active TS/SCI with Polygraph clearanceHS Diploma and 3 years of relevant experience or equivalent combination of education and experienceCore hours are 9:00am - 3:00pmCandidate must be able to operate in a team environment as well as successfully work on their ownThis position is on customer siteGDIT IS YOUR PLACE:401K with company matchComprehensive health and wellness packagesInternal mobility team dedicated to helping you own your careerProfessional growth opportunities including paid education and certificationsCutting-edge technology you can learn fromRest and recharge with paid vacation and holidays#OpportunityOwned#GDITCareers#WeAreGDIT#Jet#CJPost#EAPolyReferrals2023#AdminPoly2023 #IntelAdminJobsThe likely hourly rate for this position is between $27.82 - $34.50. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.Scheduled Weekly Hours:40Travel Required:NoneTelecommuting Options:OnsiteWork Location:USA MD Laurel