Administrative Assistant

Overview Rocky Mountain Cancer Centers, Colorado's largest and most comprehensive provider of cancer care has an exciting opportunity for an Administrative Assistant of in our SE Division. This position is scheduled to work in our Littleton, Englewood (Swedish Medical Center Campus), Aurora and Centennial.. We realize that it sounds cliché but it is true - taking care of cancer patients is a calling. It’s much more than a job. Each of us has a unique story that brought us to Rocky Mountain Cancer Centers (RMCC), but those stories usually share common themes of care, compassion, and commitment.No matter the role each RMCC team member serves in, the goal is the same: to provide the best care possible for each and every one of our patients. Whether we are a nurse holding our patient’s hand, or a scheduler on the phone finding an appointment that fits into a patient’s schedule, we are deeply connected to our patients and do what we can to help.If this sounds like you, we’d love to have you join our team.Salary Range:$22.50 - $26.00Pay is based on several factors including but not limited to education, work experience, certification, etc. As of the date of this posting, in addition to your salary, RMCC offers the following benefits for this position, subject to eligibility requirements: Health, dental, and vision plans; wellness program; health savings account; flexible spending accounts; 401(k) retirement plan; life insurance, short-term disability insurance; long-term disability insurance, Employee Assistance Program; PTO, holiday pay, tuition reimbursement, and employee paid critical illness and accident insurance Responsibilities Under direct supervision, provides administrative and staff support services for the department. Handles administrative tasks for projects, programs or processes specific to the operating unit served. Keeps records, statistics and files according to standardized procedures and requirements. May be the contact person for information on administrative processes. This is not a secretarial position. Supports and adheres to the US Oncology Compliance Program, to include the Code of Ethics and Business Standards.ESSENTIAL DUTIES AND RESPONSIBILITIES:Provides administrative support for special projects to include research, compiling data and preparing standard reports.Answers telephones, takes accurate messages, and screens and directs calls in a professional manner. Composes, prepares, and proofreads correspondence, office memos, and reports on the computer; maintaining confidentiality when required.Handles all administrative detail to support programs or processes under the direction of the physician or manager. Includes handling requests for information, sending out routine letters and inquiries, answering questions, following up on problems or needed changes. Prepares materials needed by the Department relative to processes or programs. Designs, implements, and updates forms for use within the office by applying knowledge of software applications.Maintains files in an organized and accessible manner to include updating information, purging files on a regular basis, and creating a new filing system as needed. Maintains program calendars and schedules meetings and appointments as necessary. May make meeting arrangements or coordinate needed changes.May use and maintain databases and on-line records. Maintains accuracy of hardcopy and on line records. May receive invoices and review for accuracy, provide codes for payment or tracking, complete approval documentation and obtain authorized signatures. Forwards records to accounting for processing, expedites payments and files in appropriate records system.Maintain and updates physicians medical licensure, professional certifications, professional liability, board certifications, and curriculum vitae. Maintains and completes all health plan contracts (new & reapps) and all hospital appointment applications. Coordinates physician monthly on-call schedule and maintains monthly vacation/time-off and on-call accruals and holiday rotation. Completes and distributes weekly schedules. Handles requests for patient charts and copies pertinent information according to office guidelines. Processes extensive and accurate medical transcription to include patient consultations and all notes pertinent to patient treatment as dictated by physician. Types reports, manuscripts, quality assurance records as necessary.Completes patient disability forms when necessary.Coordinate and prepare for meetings, including scheduling, agenda creation, and distribution of materials  Qualifications MINIMUM QUALIFICATIONS: High school diploma or equivalent required. Associates degree in business, office administration etc preferred. Minimum of three years of office administration experience. Proficiency in Microsoft PowerPoint and other Microsoft Office applicants. PHYSICAL DEMANDS:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Requires prolonged sitting, some bending, stooping and stretching. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment. Requires normal range of hearing and vision correctable to 20/20. Requires occasional lifting of up to 30 pounds. WORK ENVIRONMENT:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office environment. Involves frequent contact with staff. Requires exposure to conditions common to a clinic environment.All qualified candidates are required to pass a background check and non-federal drug test (which excludes marijuana) post offer of employment and prior to hire.Candidates will be required to show proof of being vaccinated against influenza upon commencing employment. Reasonable accommodations will be considered on a case-by-case basis for exemptions to this requirement in accordance with applicable law.This job posting will remain open until we have identified an adequate applicant pool. Applicants are strongly encouraged to apply early.