Project Administrator
2 weeks ago
ob Summary:We are seeking a detail-oriented and experienced Accounts Payable Specialist to join our finance team. The ideal candidate will be responsible for managing the accounts payable process, ensuring accurate and timely processing of vendor invoices and payments. Familiarity with Procore construction management software is highly desirable.Responsibilities:Invoice Processing:Receive, review, and verify vendor invoices for accuracy, completeness, and approval.Enter invoices into the Procore system and the accounting software for payment processing.Resolve discrepancies with vendors and internal departments to ensure timely and accurate payments.Payment Processing:Prepare and process weekly, bi-weekly, or monthly payments to vendors.Reconcile payments with vendor statements and resolve any discrepancies.Ensure compliance with company policies and vendor terms.Vendor Management:Maintain accurate vendor records in Procore, including contact information and payment terms.Communicate with vendors regarding payment inquiries and discrepancies.Build and maintain positive relationships with vendors to facilitate smooth payment processes.Expense Reporting:Review and process employee expense reports, ensuring adherence to company policies.Reconcile credit card statements and ensure proper coding of expenses.Month-End Closing:Assist with month-end closing activities, including reconciling accounts payable sub-ledger to the general ledger.Provide support for financial reporting and analysis as needed.Compliance and Documentation:Stay updated on relevant accounting regulations and ensure compliance with company policies.Maintain organized and complete documentation of all accounts payable transactions.RequirementsProven experience as an Accounts Payable Specialist in the construction industry.Familiarity with Procore construction management software.Strong understanding of accounting principles and practices.Excellent attention to detail and accuracy.Effective communication and interpersonal skills.Proficient in using accounting software and Microsoft Office suite.Ability to meet deadlines and work in a fast-paced environment.
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Administrative Coordinator Office
2 days ago
Vacaville, United States Naccconstruction Full timeA leading construction firm in Vacaville is seeking an Administrative Assistant to manage office procedures, assist with onboarding, and maintain vendor relationships. The ideal candidate will have excellent communication skills and proficiency in Microsoft Office. Responsibilities include managing office supplies, processing timesheets, and facilitating...
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Group Administrative Assistant
7 days ago
Vacaville, United States Redwood Electric Group Full timeAbout the jobRedwood Electric Group is seeking a proactive and detail-oriented Administrative Assistant to support our on-site Project Management and Field teams. This role is essential to keeping project operations running smoothly and efficiently, requiring strong organizational skills, financial awareness, and the ability to communicate effectively across...
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Group Administrative Assistant
7 days ago
Vacaville, United States Redwood Electric Group Full timeAbout the jobRedwood Electric Group is seeking a proactive and detail-oriented Administrative Assistant to support our on-site Project Management and Field teams. This role is essential to keeping project operations running smoothly and efficiently, requiring strong organizational skills, financial awareness, and the ability to communicate effectively across...
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Group Administrative Assistant
2 weeks ago
Vacaville, United States Redwood Electric Group Full timeAbout the jobRedwood Electric Group is seeking a proactive and detail-oriented Administrative Assistant to support our on-site Project Management and Field teams. This role is essential to keeping project operations running smoothly and efficiently, requiring strong organizational skills, financial awareness, and the ability to communicate effectively across...
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Project Manager
3 days ago
Vacaville, California, United States PAR Western Line Contractors Full timeAbout Us:PAR Western Line Contractors, LLC (dba QUES), a subsidiary of Quanta Services, Inc. (NYSE: PWR), is composed of some of the most highly qualified professionals experienced in all aspects of engineering, designing, asset management, and construction management for the electric utility and other industries. We are a highly mobile and flexible team...
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Operations Administrative Assistant
2 weeks ago
Vacaville, California, United States Roof Solutions Inc Full timeJob OverviewWe are seeking a dynamic and highly organized Operations Administrative Assistant to join our team In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support across various departments. Your energetic approach and attention to detail will help foster an efficient,...
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Proposal Administrator
1 week ago
Vacaville, California, United States Quanta Services Full timeAbout UsPAR Western Line Contractors, LLC (dba QUES), a subsidiary of Quanta Services, Inc. (NYSE: PWR), is composed of some of the most highly qualified professionals experienced in all aspects of engineering, designing, asset management, and construction management for the electric utility and other industries. We are a highly mobile and flexible team with...
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Office Administrator I
3 weeks ago
Vacaville, United States Campos EPC Full timeOffice Administrator I Job Category: Administration Job Duties: Communicate with Office Lead to ensure the proper flow of office procedures. Helps maintain the professional appearance of the office and is the primary contact for the office vendors. Primary point of contact for incoming phone calls or visitors. Manage office supply needs and orders. Assist in...
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Office Administrator I
4 weeks ago
Vacaville, United States Campos EPC LLC Full timeOffice Administrator IJob Category: AdministrationJob Duties:Communicate with Office Lead to ensure the proper flow of office procedures.Helps maintain the professional appearance of the office and is the primary contact for the office vendors.Primary point of contact for incoming phone calls or visitors.Manage office supply needs and orders.Assist in travel...
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Project Administrator
1 week ago
Vacaville, United States Essel Environmental Full timeAccounts Payable SpecialistJob Summary:We are seeking a detail-oriented and experienced Accounts Payable Specialist to join our finance team. The ideal candidate will be responsible for managing the accounts payable process, ensuring accurate and timely processing of vendor invoices and payments. Familiarity with Procore construction management software is...
