Project Administrator

7 days ago

Kirkland, United States Maintco Full time

Project Administrator – Maintco | Kirkland, WA Location: Kirkland, WA (Office-Based)Compensation: $65,000–$72,000+ annually (DOE)Benefits: Medical, dental, vision, PTO, and paid holidays About MaintcoMaintco is a locally-owned, fast-moving general contractor specializing in mitigation, restoration, and capital improvement projects for property managers, HOAs, and commercial clients across the Puget Sound region. We’ve built our reputation on responsiveness, integrity, and quality. We’re growing and adding an experienced Project Administrator to join our operations team in Kirkland. This role is the heart of the project, keeping communication, documentation, and billing on track from intake to completion. The Opportunity As Project Administrator, you’ll own the administrative side of each project lifecycle ensuring accuracy, accountability, and timely execution across every phase. You’ll coordinate between estimators, project managers, clients, and accounting to keep each job organized and profitable. This is an office-based role, ideal for someone who’s at home in the details, thrives under deadlines, and loves seeing a project move cleanly from start to finish. What You’ll Do • Create and maintain job files from intake to closeout in DASH and QuickBooks • Schedule site visits for project managers and estimators • Communicate with property managers, homeowners, and internal team members to track project progress • Manage project documentation, including contracts, change orders, and client correspondence • Job cost, invoice, and manage accounts receivable for assigned projects • Ensure compliance with company processes, billing accuracy, and timely follow-up on outstanding items • Support accurate data flow between field and office to keep leadership informed What You Bring • 3+ years of experience in construction administration, project coordination, or bookkeeping • Strong proficiency in Microsoft Office and project management/accounting software (experience with DASH or QuickBooks a plus) • Impeccable attention to detail and comfort managing multiple priorities under tight deadlines • Excellent written and verbal communication skills • A “refuse to lose” mindset: driven, reliable, and accountable • Collaborative, team-first attitude and willingness to learn and grow Why Maintco • Stable, year-round workload with a clear, proven process • Supportive leadership and a voice in shaping how projects are run • Competitive pay, full benefits, and PTO • Growth potential into Project Coordinator or Project Manager roles • A culture built on accountability, trust, and results • You’ll be part of a team where your work is seen, valued, impactful If you love organizing chaos into clarity, and want to be part of a locally-owned company where your role truly matters, we want to hear from you. Apply today#MGC25

  • Project Administrator

    4 days ago

    Kirkland, United States Maintco Full time

    Project AdministratorProject Administrator Maintco | Kirkland, WA Location: Kirkland, WA (Office-Based)Compensation: $65,000$72,000+ annually (DOE)Benefits: Medical, dental, vision, PTO, and paid holidays About MaintcoMaintco is a locally-owned, fast-moving general contractor specializing in mitigation,restoration, and capital improvement projects for...

  • Construction Contract Administrator for Public Projects

    3 weeks ago

    Kirkland, United States ProDims LLC Full time

    A leading construction contracting firm in Kirkland, WA is seeking a Contract Administrator to manage construction contracts and support major projects. The ideal candidate will have at least 3 years of experience in contract services and possess strong negotiation and analytical skills. Responsibilities include managing bids, drafting contracts, and...

  • Contract Administrator

    3 weeks ago

    Kirkland, United States ProDims LLC Full time

    Contract Administrator Location: Kirkland, WA, USA Job Type: Full-Time About the Role ProDims is seeking qualified construction contract administrators to join our team and support projects for clients such as Sound Transit, Port of Seattle, King County and WSDOT. In this role, you will perform technical and routine duties involved in the preparation,...

  • Administrative Business Partner, Workspace

    4 weeks ago

    Kirkland, United States Washington Staffing Full time

    Administrative Business PartnerExperience completing work as directed, and collaborating with teammates; developing knowledge of relevant concepts and processes. Note: By applying to this position you will have an opportunity to share your preferred working location from the following: New York, NY, USA; Kirkland, WA, USA.Minimum qualifications:2 years of...

  • Office Administrator

    6 days ago

    Kirkland, United States LHH Full time

    LHH Recruitment Solutions is hiring for an Office Administrator for a small financial firm located in Kirkland, WA. This role is 100% on-site. This person will manage all administration functions for this office including client relations, scheduling, paperwork compliance, project coordination and basic accounts receivables. Responsibilities Primary contact...

  • Administrative Assistant

    2 weeks ago

    Kirkland, Washington, United States Aston Carter Full time $25 - $27

    Job DescriptionPerform a variety of complex administrative functions primarily for two individual managers and secondarily for a group. Manage calendars, coordinate travel arrangements, organize meetings and events, oversee department financial operations, personnel operations, and facility operations, and complete special projects as...

  • Implementation Administrator

    2 days ago

    Kirkland, United States The Cigna Group Full time

    Implementation Administrator – Verity Solutions*Currently hiring for 2 positions*1. Contract Pharmacy Implementation Administrator Preferred Experience in:Retail pharmacy Health industry EMR Project Management 340b Third Party Administrator2. Split Billing Implementation Administrator Preferred Experience in:Working in a Hospital Inventory Management...

  • Office Administrator

    5 days ago

    Kirkland, WA, United States LHH Full time

    LHH Recruitment Solutions is hiring for an Office Administrator for a small financial firm located in Kirkland, WA. This role is 100% on-site. This person will manage all administration functions for this office including client relations, scheduling, paperwork compliance, project coordination and basic accounts receivables. Responsibilities Primary contact...

  • Administrative Business Partner, ACI, Cloud

    1 week ago

    Kirkland, Washington, United States Google Full time $93,000 - $133,000

    Minimum qualifications:3 years of administrative experience in a high-tech or international environment working on core administrative tasks (e.g., travel management, expense reports, calendar management, facilities coordination, etc.).Preferred qualifications:6 years of administrative experience supporting executive-level management in a corporate...

  • Project Engineer

    3 weeks ago

    Kirkland, United States PACE Engineers, Inc. Full time

    1 month ago Be among the first 25 applicants This range is provided by PACE Engineers, Inc.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range $110,000.00/yr - $150,000.00/yr Project Engineer - Municipal PACE Engineers is a Pacific Northwest engineering firm providing civil and structural...