BHS and IOP Administrative Coordinator

Job Posting TitleBHS/IOP Administrative CoordinatorJob Summary:The BHS/IOP Administrative Coordinator provides quality direct and indirect patient care to individuals in the mental health outpatient program. Maintains accurate program and client documentation, including medical records. Provides clerical and secretarial support to administration and managerial staff and a variety of office duties as assigned. Essential Functions and Duties:Skilled at oral and written communication. Requires a concentrated level of attention.Ability to effectively communicate and interact with clients, visitors and organization personnel.Position Qualifications:High School diploma, its equivalent, or 3 years related Health Care Field and administrative assistant experience. An Equivalent amount of training, education, and experience will be considered. Working knowledge of computer skills and use of various software programs required. Preferred Skills and Abilities: Hospital experience and/or experience in a behavioral healthcare facility Technology Equipment Used Standard office equipment (i.e., copier, facsimile machine, 10-key, etc.) Personal computer and printer. Specific computer software (i.e., MS Office applications Paragon/Allscripts and Internet). Physical Demands:Requires regular talking and hearing. Requires frequent standing and walking.Requires clarity of vision at 20 feet or moreAbility to adjust the eye to bring an object into sharp focus. Function—Duties and Responsibilities: Organization of Office dutiesChart preparation and formationComplete registration paperwork with new patientsMaintain patient records in locked containment behind a locked doorAssist in monitoring all Patient activity when patients arrive including breaks and mealsScan documents in EMRPerform chart audits for completed documentation in preparation of charts for dischargeMaintain the tracking of client admissions, visits, and dischargesMaintain updated information on Insurances accepted by the departmentArrange transportation for clients and remain up to day on transportationAssist Physician with completion of Encounter forms for Medical recordsComplete Payroll for all employees accept the Manager/directorMaintain tracking of staff for competencies and Risk ManagementAbility to collect data and conduct analysis as required resolving identified problems.Coordinate the ordering from materials managementCoordinate maintenance requestsMaintain statistical reports specific to IOP billing, length of stay, date of service, admission, discharges, etc . . . Assist in monitory all client activity upon arrival, breaks, meals, and during group if neededPrepare morning condiments for distribution to clients Maintains a safe environment monitoring continuously for any harmful contraband. Provides crisis screening and services as needed. Attends Crisis Intervention, De-escalation, and Prevention training and CPR training.Attends in-services, trainings, and meetings as required. Maintains annual competencies as assigned by the Hospital and Department. Attends and participates in departmental meetings.Adheres to staffing and scheduling policy.Follow chain of command to resolve issues or problems identified.Maintains an active role in maintaining customer service.Establishes collaborative relationship with physicians and other members of the health care team.Promotes harmonious relationships among the health care team and internal/external customers.Supports and demonstrates the organization mission and philosophy through self-example.Other related duties as assigned by supervisor. Include shift scheduleDays