Administrative Assistant
2 weeks ago
DOT is seeking a highly organized, detail-oriented Administrative Assistant to support the executive team and manage the day-to-day administrative and operational functions for the Department of Sustainable Delivery (DSD). DSD is a new division within the NYC Department of Transportation created to respond to the rapid growth of app-based deliveries and the increasing use of electric micromobility devices such as e-bikes, mopeds, and scooters. DSD brings together data analytics, policy, enforcement, education, and industry oversight to address the unique safety and operational challenges posed by the commercial use of micromobility. The division works to reduce conflicts on city streets, hold delivery companies accountable for platform-driven behavior, and ensure that micromobility continues to support a more efficient and sustainable transportation future. Under the direction and supervision of the Deputy Commissioner for DSD, the Administrative Assistant will: provide direct administrative support to the executive staff, including schedule and calendar management, meeting coordination, note-taking, and document preparation; screen and route incoming telephone calls from the general public, political appointees, and other government agencies; support the hiring and onboarding of new staff, including coordinating interviews and working with Facilities and IT to set up workstations and access to software and collaboration tools; oversee matters relating to HR (Personnel, EEO, Trainings, Personnel Actions, Task & Standards and PE's, CityTime, Absent Control, Fleet, People Search etc.); manage office inventory, including office supplies, equipment, and other fiscal and procurement needs including P-Card and travel requests; supervise administrative staff, including administrative assistants, principal administrative associates and interns; maintain office policies and procedures to ensure compliance with city and agency regulations; perform other administrative tasks as assigned to support a growing and fast-paced team, among other duties.COMMUNITY ASSOCIATE - Minimum QualificationsQualification Requirements 1. High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or 2. Education and/or experience which is equivalent to "1" above.Preferred SkillsKnowledge of NYC government and transportation issues. Experience using Microsoft Office or Microsoft (MS Word, MS Excel, MS Outlook Calendar) and Adobe products (PDF). Strong analytic, communication and writing skills. Ability to work in a collaborative, creative and results-oriented environment. Experience with scheduling tools and virtual meeting platforms (e.g., Zoom, Teams) preferred. Prior experience supporting senior executives is a plus.Public Service Loan ForgivenessAs a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at class="jobad-residencyRequirement">Residency RequirementNew York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
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Administrative Assistant
3 days ago
Manhattan, United States HMI INC Full timeLocation: Midtown Manhattan, NYEmployment Type: Full-Time, In-OfficeSchedule: Monday–FridayAbout UsWe are a fast-paced, growing fashion jewelry company based in Midtown Manhattan, working with a diverse range of clients & buyers. Our team values creativity, organization, and professionalism, and we’re looking for a motivated Administrative Assistant to...
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Administrative Assistant
8 hours ago
Manhattan, United States HMI INC Full timeLocation: Midtown Manhattan, NYEmployment Type: Full-Time, In-OfficeSchedule: Monday–FridayAbout UsWe are a fast-paced, growing fashion jewelry company based in Midtown Manhattan, working with a diverse range of clients & buyers. Our team values creativity, organization, and professionalism, and we're looking for a motivated Administrative Assistant to...
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Administrative Assistant
4 hours ago
Manhattan, United States HMI INC Full timeLocation: Midtown Manhattan, NYEmployment Type: Full-Time, In-OfficeSchedule: Monday–FridayAbout UsWe are a fast-paced, growing fashion jewelry company based in Midtown Manhattan, working with a diverse range of clients & buyers. Our team values creativity, organization, and professionalism, and we’re looking for a motivated Administrative Assistant to...
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Administrative Assistant, Opinion
2 weeks ago
Manhattan, United States DOW JONES Full timeDescription :Administrative Assistant, OpinionDow Jones New York, NY Job ID About the Team:The Wall Street Journal is a global news organization that provides leading news, information, commentary and analysis. The Wall Street Journal engages readers across print, digital, mobile, social, podcast and video. Building on its heritage as the preeminent source...
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Administrative Assistant
4 days ago
Manhattan, Kansas, United States Network Computer Solutions Full timeBenefits: 401(k)401(k) matchingBonus based on performanceCompetitive salaryDental insuranceHealth insuranceOpportunity for advancementPaid time offTraining & developmentDo you like to help businesses succeed through IT Solutions? NCS is a great work atmosphere and collaborative space Network Computer Solutions (NCS) empowers organizations by delivering the...
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Bilingual Administrative Assistant
1 week ago
Manhattan, United States Hollywood Building Services Full time📌 Support a Fast-Paced Janitorial Team — Join Hollywood Building Services as a Bilingual Administrative Assistant! Job Title: Bilingual Administrative AssistantCompany Name: Hollywood Building ServicesPay Range: $24.00–$26.50 per hourIndustry: Commercial Construction / JanitorialLocation: Bronx, NY Job Overview Hollywood Building Services is seeking a...
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Administrative / Executive Assistant
2 weeks ago
Manhattan, United States Kansas King Inc. Full timeJob Title: Administrative / Executive AssistantLocation: Home Office-Based in Topeka, KS; Manhattan, KS, Lincoln, NE, (with travel throughout north-west Kansas and south-east Nebraska)Employment Type: Full-TimeCompany: Kansas King Inc. (Burger King Franchisee)About Us: Kansas King Inc. is a multi-unit franchisee of Burger King restaurants, operating...
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Administrative Assistant- Hybrid
4 days ago
Manhattan, United States Vanderweil Engineers Full timeWho we are!Vanderweil Engineers is a nationally recognized, top-ranked engineering firm specializing in MEP/FP and technology services. For 75 years, we've delivered innovative solutions across diverse sectors—including Science & Technology, Mission Critical, Academic, Healthcare, and Commercial. As one of the largest independently owned engineering firms...
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Project Administrator/Technical Assistant
1 week ago
Manhattan, United States Merrick & Company Full timeOVERVIEWMerrick is seeking a Project Administrator/Technical Assistant for remote support. Basic office hours are 8:00 am ET to 5:00 pm ET, Monday thru Friday. There is the option for flexibility as long as there is coverage during the core hours of 9:00 am ET to 4:00pm ET. Occasional overtime will be needed with short notice. This position may also require...
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PM Administrative Assistant
1 week ago
Manhattan, United States Point72 Full timeWhat you ’ll doThe Administrative Assistant will provide administrative support to one or several investment teams including Portfolio Managers and Research Analysts. Specifically, you will:Strategically partner with investment team(s) to help alleviate workload and create efficienciesManage calendars and conference calls, make appointments, book...
