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Administrative Assistant
2 weeks ago
Administrative Assistant
Greenville, SC, USA Req #1463 Thursday, August 15, 2024 Competitive compensation Pay is on a weekly cycle, every Friday Career Advancement Opportunities Competitive benefits, including healthcare, dental, vision, life insurance, paid time off and holidays Company paid short and long-term disability Immediately vested in our 401(k) company match Exceptional guidance and support from our managers Collaborative culture & environment Robust training opportunities with company reimbursement upon achieving required licensing Apprenticeship programs for fire sprinkler, fire alarm and inspection positions Opportunity to work alongside some of the best talent in the fire protection industry Impact Fire Services is seeking an Administrative Assistant to support our Greenville, SC location. We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.Primary Job Responsibilities: Maintaining a consistent work pace to bill Construction/Service customers Attend billing meetings and report on daily/weekly numbers Manage workflow ensuring that deadlines are met and work is completed correctly Assist with collections on outstanding invoices Answering phone calls and email messages Provide customer support as needed Upload paperwork to compliance & billing portals as needed Attend weekly department meetings Implement and monitor programs as directed by management, and see the programs through to completion Required Skills: Administrative Assistant experience Strong background in Construction/Service Billing, Accounts Receivable and collections Current use of MS Office Suite (Word, Excel) in a proficient manner Ability to analyze and revise operating practices to improve efficiency Detail oriented and comfortable working in a fast-paced office environment Exceptional communication skills Superior organization skills and dedication to completing projects in a timely manner Be available to work Monday-Friday 8a-5pm in office. Other Required Capabilities: Knowledge of scheduling software such as Service Trade, Inspect Point and/or various billing and compliance portals is a plus but not required. Customer Service - provide helpful, courteous, accessible, responsive and knowledgeable support to staff, customers, and others at all times Problem Solving - Identifies potential issues, find solutions by looking beyond the obvious, and apply effective methods for solving problems to support the business objectives. Strong interpersonal/communication skills Detailed oriented and demonstrate a high degree of accuracy when performing daily data entry
Successful completion of a drug test and pre-employment background screening is required. MVR checks are required for all driving positions.
We look forward to talking with you about career opportunities with Impact Fire Services. For consideration, please apply on-line.
Employment with an Equal Opportunity Employer (EOE) including disability/veterans.
Other details
Pay Type Hourly Greenville, SC, USA