Administrative Assistant

0 Rejected Job description Work for a company where you make a difference in people's lives every day At GT, we know that our people are at the heart of our success. If you love your work, enjoy collaboration, and want to learn, you’ve come to the right place Let us help you discover a new passion for doing good in a growing industry. GT Independence has won numerous awards and recognitions for being a great workplace, including being named a 2022 National “Best and Brightest Company to Work For” as well as receiving the prestigious "Great Place to Work" certification for 2022-2023 The Administrative Assistant is a representative of GT Independence who provides phone, e-mail, and face-to-face personal service to people served, employees of GT Independence, and their partners. The Administrative Assistant performs general clerical duties. RESPONSIBILITIES AND DUTIES Answer telephones and transfer to appropriate individual or queue. Meet and greet visitors to the office. Open, log, and distribute all incoming mail appropriately. Pick-up and deliver mail from and to post office and package delivery company when necessary. Sign for and distribute UPS/Fed Ex/Airborne packages. Create and modify documents using Microsoft Office products. Assist in preparation of regularly scheduled reports. Download and distribute incoming faxes. Process documents following established policies and procedures. Setup and coordinate meetings and conferences. Arrange travel reservations when necessary. Document meeting minutes. Research and gather information. Maintain inventory of general office supplies. Draft communications. Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, scanning, and filing. Maintain electronic filing system. Operate postage machine when necessary. Develop and update administrative systems to improve efficiency. Coordinate repairs to office equipment. Support staff in assigned project-based work. Maintains confidentiality of records relating to clients Uphold Company mission and values Other duties as assigned. EDUCATION High School Diploma or equivalent (GED) EXPERIENCE AND QUALIFICATIONS At least one year of related experience Competent in the use of Microsoft Office programs and the Internet Excellent written and oral communication skills Knowledge of basic administrative procedures and terminology Ability to participate in a team environment GT Independence is a national, family-owned organization and a trusted leader in personal and financial services for people in need of home and community-based care throughout the country. We help thousands of people in public health programs across the country find and hire their own personal assistants. We have a workplace that strives to create trust, autonomy and even fun. We believe that everyone can contribute and that the best employees are intrinsically motivated, so we excel because we respect each other and we love what we do. We value excellence, but we won’t micromanage to achieve it. If you are self-motivated, we’ll give you the freedom to succeed on your own. Team members enjoy flexible time off, competitive wages and benefits and the opportunity to grow professionally. _________________________________________________________________________________ What Culture & Belonging Means at GT:Bring Your Authentic Self To Work GT is committed to being a welcoming and inclusive community. We aspire for all staff to feel comfortable bringing their full, authentic selves to work. We want people to feel valued and have a sense of belonging. GT strives to create a workforce that reflects the communities we serve. We recognize that our diversity makes us stronger. It also drives innovation and ultimately helps us achieve our mission of self-determination. Job Type: Full-time Salary: $ per hour Benefits: 401(k) matching Dental insurance Employee assistance program Health insurance Health savings account Life insurance Paid time off Parental leave Professional development assistance Referral program Tuition reimbursement Vision insurance Schedule: 8 hour shift Monday to Friday Supplemental pay types: Bonus pay COVID-19 considerations: All Personal Protection Equipment provided. Work Location: One location