Office Administrator

7 days ago


Kendall Park, United States Vaan Global Inc. Part time
Job DescriptionJob Description

Job Title: Office Administrator

Location: South Brunwick
Employment Type: Full-Time / Part-Time
Reports To: Reports to the business owner

Job Overview

We are seeking a highly organized and proactive Office Administrator to manage the day-to-day operations of our office. The ideal candidate will be responsible for billing, customer service, daily office activities, and ad hoc projects, ensuring smooth and efficient workflows across all functions. This role is essential to supporting our growing, dynamic business and contributing to a collaborative team environment.

Key Responsibilities

  1. Billing and Financial Management

    • Prepare, review, and process invoices.
    • Reconcile payments and track accounts receivable/payable.
    • Coordinate with the accounting team to ensure timely billing and reporting.
  2. Customer Service

    • Act as the first point of contact for customer inquiries via phone, email, and in person.
    • Provide prompt and professional assistance to resolve customer concerns.
    • Maintain strong relationships with clients to ensure satisfaction.
  3. Office Operations

    • Oversee the daily functions of the office, including maintaining office supplies and equipment.
    • Coordinate schedules, meetings, and events.
    • Handle correspondence, including mail distribution and email management.
  4. Administrative Support

    • Assist with organizing files, records, and databases for easy accessibility.
    • Draft and edit documents, reports, and presentations as needed.
    • Support the team with research and preparation for ad hoc projects.
  5. Ad Hoc Projects

    • Lead or assist in special projects and initiatives as required.
    • Collaborate with various departments to ensure project deadlines are met.
  6. Here’s a job description for an Office Administrator tailored to your needs:

    Job Title: Office Administrator

    Location: [Insert Location]
    Employment Type: Full-Time / Part-Time
    Reports To: [Insert Reporting Manager, e.g., Business Owner, Office Manager]

    Job Overview

    We are seeking a highly organized and proactive Office Administrator to manage the day-to-day operations of our office. The ideal candidate will be responsible for billing, customer service, daily office activities, and ad hoc projects, ensuring smooth and efficient workflows across all functions. This role is essential to supporting our growing, dynamic business and contributing to a collaborative team environment.

    Key Responsibilities

  7. Billing and Financial Management

    • Prepare, review, and process invoices.
    • Reconcile payments and track accounts receivable/payable.
    • Coordinate with the accounting team to ensure timely billing and reporting.
  8. Customer Service

    • Act as the first point of contact for customer inquiries via phone, email, and in person.
    • Provide prompt and professional assistance to resolve customer concerns.
    • Maintain strong relationships with clients to ensure satisfaction.
  9. Office Operations

    • Oversee the daily functions of the office, including maintaining office supplies and equipment.
    • Coordinate schedules, meetings, and events.
    • Handle correspondence, including mail distribution and email management.
  10. Administrative Support

    • Assist with organizing files, records, and databases for easy accessibility.
    • Draft and edit documents, reports, and presentations as needed.
    • Support the team with research and preparation for ad hoc projects.
  11. Ad Hoc Projects

    • Lead or assist in special projects and initiatives as required.
    • Collaborate with various departments to ensure project deadlines are

Here’s a job description for an Office Administrator tailored to your needs:

Job Title: Office Administrator

Location: [Insert Location]
Employment Type: Full-Time / Part-Time
Reports To: [Insert Reporting Manager, e.g., Business Owner, Office Manager]

Job Overview

We are seeking a highly organized and proactive Office Administrator to manage the day-to-day operations of our office. The ideal candidate will be responsible for billing, customer service, daily office activities, and ad hoc projects, ensuring smooth and efficient workflows across all functions. This role is essential to supporting our growing, dynamic business and contributing to a collaborative team environment.

Key Responsibilities

  1. Billing and Financial Management

    • Prepare, review, and process invoices.
    • Reconcile payments and track accounts receivable/payable.
    • Coordinate with the accounting team to ensure timely billing and reporting.
  2. Customer Service

    • Act as the first point of contact for customer inquiries via phone, email, and in person.
    • Provide prompt and professional assistance to resolve customer concerns.
    • Maintain strong relationships with clients to ensure satisfaction.
  3. Office Operations

    • Oversee the daily functions of the office, including maintaining office supplies and equipment.
    • Coordinate schedules, meetings, and events.
    • Handle correspondence, including mail distribution and email management.
  4. Administrative Support

    • Assist with organizing files, records, and databases for easy accessibility.
    • Draft and edit documents, reports, and presentations as needed.
    • Support the team with research and preparation for ad hoc projects.
  5. Ad Hoc Projects

    • Lead or assist in special projects and initiatives as required.
    • Collaborate with various departments to ensure project deadlines are met.

Qualifications and Skills

  • Proven experience as an Office Administrator, Administrative Assistant, or similar role.
  • Strong organizational and multitasking skills with attention to detail.
  • Excellent communication and interpersonal abilities.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook) and office management tools.
  • Knowledge of basic bookkeeping and billing procedures is a plus.
  • Ability to work independently and take initiative.
  • Flexible and adaptable to changing priorities and tasks.


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