Hybrid Accounting Clerk

10 hours ago

Silver Spring, United States 1st Choice, LLC Full time
Job DescriptionJob Description

The Hybrid Accounting Clerk is a key member of our corporate team, responsible for supporting the Finance department remotely. This role involves maintaining accurate financial records, reconciling accounts, and ensuring contractual compliance. You'll work closely with various teams to assist in contract negotiations, invoice processing, and ensuring legal requirements are met. This position is essential in optimizing financial processes and supporting the organization's growth through efficient oversight of accounting and contract management tasks.

Work Schedule:
Full-time, Monday - Friday, 8:00 AM - 5:00 PM EST

Accounting Responsibilities

  • Process incoming payments in compliance with financial policies and procedure
  • Perform day to day financial transactions, including verifying, classifying, computing, posting, and recording accounts receivables data.
  • Reconcile associate timecard entries and approvals.
  • Prepare weekly/bi-weekly/monthly invoices for each associate/contract for hours worked.
  • Prepare miscellaneous invoices for background checks and bonuses.
  • Maintain accurate records in various reconciliation files.
  • Upload invoice data to client portals
  • Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
  • Verify discrepancies and resolve clients' billing issues.
  • Track client payment portal status and resolve portal tasks.
  • Facilitate payment of invoices due by sending bill reminders and contacting clients
  • Generate financial statements and reports detailing accounts receivable status.
  • Generate and submit monthly MBE Reports
  • Prepare and enter monthly Worker's comp self-reporting figures to insurance portal.
  • Prepare weekly funding for payroll requirements.
  • Receive and enter all accounts payable invoices.
  • All other duties as assigned.

Payroll Responsibilities

  • Verify timecards for completeness and approval status.
  • Follow up with AM/HR for approvals and hours not entered.
  • Lock associate timecards once verified.
  • Keep accurate tracking of payroll edits needed (bonuses, added hours, etc.)
  • Process corporate and associate bi-weekly payrolls
  • Use Cash Requirements to determine funding needed weekly.
  • Track state withholding/unemployment registration status
  • Maintain records of Paychex taxpay status for each state


Contract Assistant Responsibilities'

  • Maintain organized electronic binders by creating, organizing, and archiving as needed.
  • Participate in contract kickoff and contract closeout process.
  • Assist in the preparation, transmission, and monitoring of correspondence as it relates to renewals and extent.
  • Track and manage contract budgets.
  • Build positive relationships with clients, subcontractors, and internal stakeholders related to renewals and extensions.
  • Escalate and recommend contract modifications as needed to Account Executives.


Education, Knowledge and Skills Requirements

  • AA Degree in Finance, Accounting or Business Administration is preferred
  • At minimum 2 years' work experience in Accounts Receivable, Accounts Payable and Payroll.
  • Solid understanding of basic accounting principles, fair credit practices and collections regulations
  • Hands-on experience in operating QuickBooks
  • Basic to Advanced Excel skills
  • Customer service orientation and negotiation skills
  • High degree of accuracy and attention to detail.


1st Choice is a professional management consulting firm with more than two decades of experience delivering innovative consulting, technology, and staffing solutions to federal and commercial organizations throughout the United States. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law

Company Description1st Choice is a professional management consulting firm with more than two decades of experience delivering innovative consulting, technology, and staffing solutions to federal and commercial organizations throughout the United States.

At 1st Choice we embrace diversity of humanity and all it brings to creating an innovative environment. 1st Choice exhibits a compelling workplace through its ethically driven team and diverse academic backgrounds the staff delivers to the organization. We take pride in hiring staff that offers world-class service to support government agencies, corporations, and non-profit organizations nationwide.Company Description1st Choice is a professional management consulting firm with more than two decades of experience delivering innovative consulting, technology, and staffing solutions to federal and commercial organizations throughout the United States.\r
\r
At 1st Choice we embrace diversity of humanity and all it brings to creating an innovative environment. 1st Choice exhibits a compelling workplace through its ethically driven team and diverse academic backgrounds the staff delivers to the organization. We take pride in hiring staff that offers world-class service to support government agencies, corporations, and non-profit organizations nationwide.

  • Finance and Accounting Professional

    2 weeks ago

    Silver Spring, Maryland, United States 1st Choice, LLC Full time

    Job Title:Finance and Accounting ProfessionalOverview:We are seeking a skilled Finance and Accounting Professional to join our team as a Hybrid Accounting Clerk. This role is responsible for supporting the Finance department remotely, maintaining accurate financial records, and ensuring contractual compliance.Key Responsibilities:This position...

  • Data Entry Clerk

    3 weeks ago

    Silver Spring, United States DARCARS Automotive Group Full time

    DARCARS Automotive Group is now seeking a Data Entry Clerk. DARCARS Automotive Group is looking for a full-time Data Entry Clerk to perform a range of general clerical and accounting support functions in the dealership accounting office. The successf Data Entry, Clerk, Administrative, Data

  • Accounts Payable Clerk

    4 weeks ago

    Spring, United States Robert Half Full time

    Job DescriptionJob DescriptionA client of ours is seeking an Accounts Payable Clerk to join their team in the energy and natural resources industry, based in The Woodlands, Texas. As an integral part of the team, you will be processing a substantial number of invoices every week, managing vendor relationships, and ensuring accurate record-keeping. This role...

  • Data Entry Clerk

    4 weeks ago

    Silver Spring, United States DARCARS Automotive Group Full time

    DARCARS Automotive Group is now seeking a Data Entry Clerk DARCARS Automotive Group is looking for a full-time Data Entry Clerk to perform a range of general clerical and accounting support functions in the dealership accounting office. The successful candidate will have high energy, be able to work well under pressure, strong attention to detail,...

  • Accounting Professional

    3 weeks ago

    Silver Spring, Maryland, United States DARCARS Automotive Group Full time

    Job DescriptionWe are looking for a highly skilled and detail-oriented Accounts Payable Clerk to handle the day-to-day tasks of the department, including but not limited to: Reconciling credit card statementsProcessing invoices and paymentsMaintaining accurate records and reports

  • Insurance Accounts Receivable Clerk

    10 hours ago

    Little Silver, United States A WOMANS PLACE LLC Full time

    Job DescriptionJob DescriptionBenefits/PerksCompetitive CompensationPaid Time OffCareer Growth OpportunitiesWe are seeking an Insurance Accounts Receivable Clerk to join our team at A Woman's Place! Part time or full time. Insurance experience is required. Experience in Insurance Accounts Receivable is a plus! Must have experience reading ledger notes....

  • Accounting Staff

    3 days ago

    Silver Spring, United States Rose Financial Services Full time

    Accounting Staff*This is a future interest opening.*ROSE is a Finance as a Service (FaaS) leader, supporting a company's back office by harmonizing People, Process, Technology, Organization, and Data to empower our clients to become accomplished leaders. We achieve this by providing financial clar...

  • Automotive Accounts Payable Specialist

    1 month ago

    Silver Spring, Maryland, United States DARCARS Automotive Group Full time

    Job OverviewDARCARS Automotive Group, a leading automotive dealership group, is seeking an experienced Accounts Payable Clerk to join our finance team. This is a full-time position that offers a unique opportunity to work in a dynamic and fast-paced environment.The ideal candidate will possess excellent organizational skills, be able to work well under...

  • Executive Grants Accounting Manager

    4 weeks ago

    Silver Spring, Maryland, United States Sparks Group Full time

    Job OverviewSparks Group is partnering with a leading healthcare research hospital to find an Executive Grants Accounting Manager. This individual will lead the post-award financial management of the organization's sponsored programs, ensuring compliance with institutional and federal regulations.Key ResponsibilitiesOversee grant accounting compliance...

  • Manager - Grants Accounting

    2 months ago

    Silver Spring, United States Sparks Group Full time

    Job DescriptionJob DescriptionJob Summary/Company:Sparks Group has partnered with a leading healthcare research hospital and is seeking a Manager of Grants Accounting. The Manager of Grants Accounting will lead post–award financial management for organization's portfolio of sponsored programs. In this critical role, you will lead the team responsible...

  • Senior Accountant

    4 weeks ago

    Silver Spring, United States Sparks Group Full time

    Job DescriptionJob DescriptionJob Summary/Company:Sparks Group, partnered with a nationally renowned healthcare non-profit, is seeking an experienced Senior Accountant to contribute to their Financial Reporting team's operations. This role involves a wide range of responsibilities, including financial analysis, accounting, and team leadership. If...

  • Senior Accountant

    2 days ago

    Silver Spring, United States Sparks Group Full time

    Job Summary/Company: Sparks Group, partnered with a nationally renowned healthcare non-profit, is seeking an experienced Senior Accountant to contribute to their Financial Reporting team's operations. This role involves a wide range of responsibilities, including financial analysis, accounting, and team leadership. If you're seeking a new opportunity to...

  • Senior Grants Accounting Manager

    3 weeks ago

    Silver Spring, Maryland, United States Sparks Group Full time

    Job OverviewSparks Group has partnered with a leading healthcare research hospital to fill the role of Senior Grants Accounting Manager. This critical position involves leading post-award financial management for the organization's portfolio of sponsored programs.Key ResponsibilitiesCompliance and Risk Management: Oversee grant accounting compliance...

  • Senior Accounts Payable Specialist

    1 week ago

    Silver Spring, Maryland, United States Sparks Group Full time

    Job OverviewThe Sparks Group is partnering with a leading healthcare research institution to find a Senior Accounts Payable Specialist. The ideal candidate will ensure timely and accurate processing of invoices, maintain up-to-date vendor records, and facilitate payments.ResponsibilitiesProcess vendor invoices efficiently, verifying alignment with purchase...

  • Accounts Payable Specialist

    3 weeks ago

    Silver Spring, United States Beacon Hill Staffing Group, LLC Full time

    Job DescriptionJob DescriptionWe are seeking an organized and detail-oriented Accounts Payable Specialist to join the finance team at a non-profit organization Beacon Hill is collaborating with based in Silver Spring, VA. This position works on a hybrid work schedule, with expectation to work 3 days on site and 2 days remote. The ideal candidate will be...

  • Grants (Cash) Accountant I

    1 month ago

    Silver Spring, United States Sparks Group Full time

    Job DescriptionJob DescriptionJob Summary/Company:Sparks Group, partnered with a leading healthcare research nonprofit, is seeking a qualified Grants Accountant to play a crucial role in the financial management of sponsored projects awarded to major research organization. If you're looking for an exciting next step in your grants career with an...

  • Manager- Accounts Payable

    1 month ago

    Silver Spring, United States Sparks Group Full time

    Job DescriptionJob DescriptionJob Summary/Company: Sparks Group is partnered with a leading healthcare research institute to hire a qualified Accounts Payable Manager to oversee the day-to-day operations of the Accounts Payable department, ensuring accurate and timely processing of invoices, managing vendor relationships, and implementing efficient and...

  • Accounts Receivable Intern

    3 days ago

    Silver Spring, United States Xometry Full time

    Xometry (NASDAQ: XMTR) powers the industries of today and tomorrow by connecting the people with big ideas to the manufacturers who can bring them to life. Xometry's digital marketplace gives manufacturers the critical resources they need to grow their business while also making it easy for buyers at Fortune 1000 companies to tap into global manufacturing...

  • Accounts Payable Intern

    3 days ago

    Silver Spring, United States Xometry Full time

    Xometry (NASDAQ: XMTR) powers the industries of today and tomorrow by connecting the people with big ideas to the manufacturers who can bring them to life. Xometry's digital marketplace gives manufacturers the critical resources they need to grow their business while also making it easy for buyers at Fortune 1000 companies to tap into global manufacturing...

  • Accounts Payable Processor

    3 months ago

    Silver Spring, United States Sparks Group Full time

    Job DescriptionJob DescriptionJob Summary/Company: Sparks Group is partnered with a leading healthcare research institute in search of a Senior Accounts Payable Processor. The Sr. AP Processor will be responsible for ensuring the accurate and efficient processing of invoices, maintaining up-to-date vendor records, and facilitating timely payments of...