Administrative Executive Assistant

1 week ago


Atlanta, United States TAX & ACCOUNTING Full time
Job DescriptionJob Description

We are seeking an Administrative Executive Assistant to join our team You will provide high-level administrative support for an Executive at our company.

Responsibilities:

  • Handle administrative needs of Executive
  • Arrange conference calls and meetings
  • Plan work-related travel details
  • Receive visitors
  • Train and supervise lower-level clerical staff
  • Maintain and order supplies
  • Proactive calendar management including travel arrangements and scheduling client meetings for CPA
  • Track mileage to client site for CPA
  • Direct calls and respond to client correspondence and inquiries
  • Check voicemail and print call log daily
  • Develop and maintain workflow database using computer software systems and manual filing systems to help ensure timely completion of client requests
  • Coordinate receipt of monthly accounting information from accounting clients to ensure timely completion of financial statements
  • Data entry into QuickBooks for accounting clients
  • Complete individual income tax returns
  • Perform general administrative duties including but not limited to the following:
    • photocopy, fax, scan, mail and filing client documents
    • complete and update client engagement letters
    • prepare print, assemble and package financial reports and tax returns for delivery to client
    • Organize and maintain cleanliness of common work areas and break room
  • Order and maintain adequate office supply levels
  • Process and log payments for all client services including following up on accounts receivable

Qualifications:

  • Associate’s or Bachelor’s degree Business Administration plus
  • Previous experience as an executive secretary, administrative assistant, or in other related fields
  • Three to five years of experience in administrative support with an accounting or law firm
  • Detail oriented with excellent analytic and problem solving skills
  • Ability to prioritize and multitask
  • Strong attention to detail
  • Excellent organizational skills
  • Dependable and punctual
  • Must possess excellent written and oral communication skills
  • Ability to establish and build rapport with clients
  • Self- motivated, has the ability to multi-task and ability to work in a dynamic fast paced environment
  • Strong computer skills spreadsheet and word processing, PDF Files
  • Ability to work under pressure and meet critical deadlines
  • Willingness to work flexible schedule  during “tax “season
Company DescriptionFull Service CPA Firm located in Atlanta GACompany DescriptionFull Service CPA Firm located in Atlanta GA

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