Executive Administrative Assistant

4 days ago

San Diego, United States SDRE Homebuyers LLC Full time
Job DescriptionJob Description

We are seeking a highly organized and proactive Executive Assistant to support the executive team at SDRE, San Diego’s fastest-growing residential real estate developer. The Executive Assistant will manage a wide range of administrative and executive support-related tasks, ensuring the smooth operation of the executive office.

 

 

Responsibilities:

·         Act as an extension of the CEO and Senior Leadership by embodying their attitude, knowledge, and preferences.

·         Schedule both in-person and virtual meetings.

·         Manage communications, including emails and messages.

·         Arrange travel plans.

·         Organize files and documents.

·         Prepare various forms and documents.

·         Report and track expenses.

·         Manage and prioritize multiple, simultaneous projects and assignments adeptly.

·         Welcome guests by greeting them in person or on the telephone, and handle requests and queries appropriately.

·         Maintain credibility, trust, and support with staff, and build relationships important to the success of the organization. Act with a high degree of discretion and confidentiality.

·         Plan on-site and off-site activities, retreats, and fun employee events. This includes locating venues, booking group travel, negotiating contracts, ordering swag, coordinating AV services, and working within budget.

·         Prioritize tasks, handle matters expeditiously and proactively, and follow through on projects to successful completion, often with deadlines.

·         Analyze, negotiate, and review contracts related to subscriptions, materials, supplies, products, and services. Manage quality and delivery, and monitor expenses.

·         Schedule and coordinate meetings, book conference rooms, order catering, and ensure AV equipment is working properly.

·         Maintain office supplies by managing inventory and ordering.

·         Prepare and clean the conference room.

·         Maintain the conference room schedule.

 

 

Qualifications:

  • Provide administrative and clerical support daily.
  • Possess strong written and verbal communication skills.
  • Demonstrate the ability to build relationships and maintain confidentiality.
  • Have a thorough understanding of accepted business practices.
  • Be proficient in Microsoft Word and Outlook, with basic skills in Microsoft Excel.
  • Have the ability to quickly and effectively solve problems.
  • Exhibit excellent organizational skills and the ability to multi-task in a fast-paced working environment.
  • Be able to remain in a stationary position up to 50% of the time.
  • Have the ability to frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
  • Some college education is preferred.

 

Benefits:

  • Competitive salary and performance-based bonuses.
  • Comprehensive health, dental, and vision insurance.
  • Retirement savings plan with company match.
  • Opportunities for professional development and career advancement.
  • Paid time off

 

Salary Range: $75,000 - $85,000 annually depending on experience

Company DescriptionWe are a small start up company that has grown 3 times in the last year, with plans to increase that trend. We pride ourselves on hiring internally as much as we can and providing our employees with a career rather than a job. We work with our employees to make sure they are in the position that best suits them.Company DescriptionWe are a small start up company that has grown 3 times in the last year, with plans to increase that trend. We pride ourselves on hiring internally as much as we can and providing our employees with a career rather than a job. We work with our employees to make sure they are in the position that best suits them.

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