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Administration Assistant

2 weeks ago

Dallas, Texas, United States CARCON INDUSTRIES Full time
Job Description Job Description

We are seeking a highly organized and proactive Administrative Assistant to support our Executive team. The ideal candidate will possess exceptional administrative skills and a strong ability to manage multiple tasks efficiently. This role requires a professional who can maintain confidentiality while handling sensitive information.

Job Responsibilities:

  • As the Administrative Assistant you will play a critical role managing Executives busy schedule.
  • Manage complex and frequently changing calendar, including scheduling meetings, appointments, and travel arrangements.
  • Coordinate and schedule meetings, conferences, and events, both internal and external.
  • Handle confidential information with discretion and maintain a high level of professionalism and confidentiality.
  • Anticipate and proactively address administrative issues and concerns as they arise.
  • Handle front desk responsibilities, greeting visitors and managing inquiries with professionalism.
  • Maintain an efficient office environment by organizing supplies and managing inventory.

Job Qualification:

  • Strong organizational and time-management skills with the ability to prioritize tasks and meet deadlines.
  • Exceptional written and verbal communication skills, including the ability to interact effectively with individuals at all levels of the organization.
  • Familiarity with calendar management, travel planning, and expense management systems
  • Ability to maintain a high level of professionalism and confidentiality while working in a fast-paced and dynamic environment.
  • Strong attention to detail and accuracy in all aspects of work.