Administrative Specialist I
7 days ago
Non-exempt (compensatory and/or overtime eligible); full-time; 40 hours per week; Monday – Friday; 7:30 a.m. – 4:30 p.m.; full-benefits
This position provides administrative and clerical support to the Frederick County Division of Solid Waste and Recycling (DSWR) recycling operations and projects. Supervision is received from the Recycling Program Manager thru the Deputy Director and Division Director.
Frederick County Government values the principles of diversity and inclusion, and strives to ensure equal opportunities for its workforce, applicants and community members. If you are a person who wants to make a difference, give back to your community, and be a voice for change, apply to Frederick County Government today.
TOTAL COMPENSATION PACKAGE: Frederick County offers an extensive compensation package to reflect how highly we value our employees. The following is what you can expect in your first year as a full-time benefited Frederick County Government employee.
- 11 days of Vacation leave with increase after 2 years of employment
- 15 days of Sick leave with unlimited annual carryover
- 11 paid holidays, plus 2 additional floating holidays
- Day 1 coverage of comprehensive Medical Insurance Plan options to include generous County Health Savings Account (HSA) contribution (if enrolled in the high-deductible plan). This is part of a full range of benefits including Dental, Vision, and Flexible Spending
- 100% County paid 2x annual salary Group Term Life Insurance and Accidental Death & Dismemberment (AD&D) benefit
- County and Employee funded Defined Benefit Pension Plan
- Vesting after 5 years of service
- Additional service credit for eligible previous public service, military service, etc.
- Work/Life balance programs include: Employee Assistance Program and Employee Wellness Program
- Generous Tuition Reimbursement Program
- Other employee-paid benefits such as Deferred Compensation Plan, Legal Resources, Supplemental Life Insurance, Critical Illness, Accident, and Hospital Indemnity Insurance, Lifetime Benefit with Long Term Care plan.
- Coming soon-early 2025: Employee Health Center with no or low cost primary and urgent care
For more information, visit ourbenefitspage on the Frederick County Governmentjob opportunities webpage.
- Assist with administration of Frederick County’s Curbside Recycling Collection Program, the County Offices Recycling Collection Program and various other recycling programs, to include but not limited to providing telephone callers with recycling information and other referral/assistance as appropriate; resolve daily recycling issues; computer entry of customer service data; monitor contracts; interact with contractors and field staff; compile and prepare reports; etc.
- Compose, prepare and proof-read correspondence, spreadsheet reports, memorandums, press releases and other written work for personal signature and/or for supervisor’s review and signature
- Update and maintain manual and computerized files and filing systems, mailing lists, records on landfill and recycling issues, etc.
- Assist with planning and promoting recycling programs; attend community fairs, festivals, and other events to promote recycling and waste reduction
- Prepare cash collections for deposits; maintain collection and deposit records; reconcile receipts
- Assist with preparation of the DSWR annual operating budget
- Prepare requests for quotes and bids; utilize automated procurement system to process requisitions, purchase orders, payments and other fiscal actions
- Maintain DSWR website and electronic mailbox
- Perform other related duties as assigned
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Any single position may not be assigned all duties listed above, nor do the examples cover all duties that may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The qualifications/requirements, knowledge/skills/abilities and physical requirements or working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- High school graduation, or the equivalent
- Minimum 2 years of administrative support work experience that includes customer service responsibilities
- Intermediate skills in MS Office Suite
KNOWLEDGE / SKILLS / ABILITIES:
- Ability to effectively organize work, determine priorities, make independent decisions and contractual judgments, and complete assigned duties with minimal supervision
- Ability to work with sensitive and personal information and maintain appropriate confidentiality
- Strong and effective math and clerical skills including the ability to accurately compile and verify statistical and financial information in spreadsheets and other formats, and to prepare related forms and reports
- Strong and effective spoken and written (English) communication skills including proofreading skills (e.g. grammar, punctuation, spelling) and public speaking skills
- Ability to develop and maintain effective working relationships with co-workers and assigned staff, contractors/vendors and the general public
PREFERENCE MAY BE GIVEN FOR:
- Experience working with the public in problem-resolution scenarios
- Experience administering and monitoring service contracts
- Experience working in waste or recycling collection services
PHYSICAL REQUIREMENTS / WORKING CONDITIONS:
- While working in this position, the employee is required to constantly sit, walk, and make repetitive motions; frequently reach; occasionally drive; rarely climb, stoop, lift up to 20 pounds, lift between 20-50 pounds, push up to and/or over 40 pounds; pull up to 40 pounds
- While working in this position, the employee is required to constantly work indoors, occasionally work outdoors, in dirty, dusty, noisy environments, with chemicals or fumes, and may be potentially exposed to infectious diseases; rarely walking on uneven ground, work in hot temperatures above 100 degrees, work in cold temperatures below 32 degrees
- Ability to provide own transportation to meetings and other events as needed
- Available for limited evening, weekend and overnight work assignments for special meetings, conferences and other departmental commitments
EXAMINATION PROCESS (may include):
1) An evaluation of training and experience
2) Related office skills testing
3) One or more interviews
This description reflects management's assignment of essential duties; it does not proscribe or restrict the tasks that may be assigned.
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